At HEH Civil, we are seeking a casual Administration Officer. This role is based at our Mareeba workshop office and reports directly to the Service Manager. The primary role is to support the administration of our plant and fleet jobs for our busy workshop.
About the role:
In the role of Administration Assistant, you will manage plant records and maintenance, support accounts payable, payroll and provide general administrative duties.
This role offers flexible hours between 7am and 4pm.
The position is ongoing and could lead to a permanent part-time role for the right candidate.
Responsibilities:
* General Administration Duties
* Answering Phones
* Customer Service
* Take minutes at staff meetings
* Coordinate and undertake purchasing of office supplies
* Filling and archiving project documentation
* Liaising with head office and projects suppliers/subcontractors
* Data Entry
* Maintain weekly plant report
* Develop and maintain databases ensuring data integrity
* Financial Duties
* Invoice reconciliation & purchase orders
* Entering weekly timesheets for payroll processing
* Workshop Coordination
* Ensure plant and fleet is serviced and repaired, in registration and prestart are completed on all by due date
* Undertake other duties, as required
To be considered you must:
* have proven experience in an administrative role, preferably within the building and construction industry.
* have availability to work minimum 3 days per weekHave a professional telephone manner and communication skills
* be proficient in Microsoft Office
* be reliable and punctual
* be able to work independently and as part of a team
* be enthusiastic to learn new skills/ systems
* Demonstrate the ability to manage yourself, prioritise tasks, and handle multiple responsibilities efficiently
* Display a high level of accuracy and attention to detail
* Flexibility and can-do attitude to take on several daily functions
About HEH Civil
HEH Civil is a privately owned civil construction company delivering the design, construction and rehabilitation of civil infrastructure for private and government clients. With strong foundations across Far North and Southeast Queensland, we continue to grow while staying true to our values and our purpose "To construct and connect communities for a better tomorrow."