Responsibilities
& Tasks Include:
1. Maintain up-to-date calendars for several senior executives in a dynamic environment
2. Exercise discretion and judgment with respect to matters of significance and work collaboratively with others across multiple business lines and geographies
3. Coordinate production and assembly of materials for meetings, preparing a variety of materials on a daily weekly or monthly basis independently and efficiently
4. Effectively arrange internal and external meetings, interviews, conference calls, videoconferences, including conference room reservations and coordination of applicable technologies for virtual meetings (, videoconferencing, zoom, Teams etc.)
5. Arrange cost-effective domestic and international travel itineraries
6. Process and reconcile expense reporting using the applicable systems
7. Where delegation rights are systems-permitted and enabled, use online tools as a manager
8. Support managers with new hire logistics (workspace, technology, etc.)
9. Organise offsite events &/or offsite leadership team functions
10. Partner closely with Executive Assistants across the organization
Qualifications/Requirements:
11. Associate Degree from an accredited college or university, or equivalent work experience
12. 6+ years related experience in a corporate environment
13. High proficiency with Outlook, Word, Excel and PowerPoint - speed and quality of work imperative
Desired:
14. Self-starter, high level of motivation, integrity and ability to work independently
15. Excellent organizational and follow-up skills, ability to manage multiple assignments
16. Strong written and verbalmunication skills and proofreading skills with strong attention to detail
17. Professional, thoughtful, forward thinking, innovative and strategic with proven good judgement
18. Able to work well under pressure and in tight time constraints
19. Ability to handle sensitive and confidential information
20. Ability to adapt to changing responsibilities
21. Demonstrated ability to quickly learn/use new web-based tools/applications
22. Excellent interpersonal skills; positive attitude
23. Strong team player
Job ID R-747274