Overview
Work Type: Fixed-term - Part-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 2
Occupation: Administration
Location: Melbourne - Southern suburbs
Reference:
Selection Criteria
SC1 Demonstrated use of high level oral and written communication skills to effectively undertake the role of Administration at the school office and on the phone.
SC2 Experience in the use CASES21 and Sentral programs or the demonstrated capacity to adapt to or learn new programs.
SC3 Demonstrated ability to be adaptable and operate in a calm manner in a busy working environment
SC4 The capacity to provide information to parents, visitors, staff and students in a way that fosters a welcoming environment and effective customer service.
SC5 Demonstrated capacity to work and collaborate with others in a team environment.
Role
The hours for this position will be Wednesday to Friday 8.30 am to 4.36 pm (22.8 hr pw)
This role will require experience in organising and prioritising work to ensure that all office/school policies are strictly adhered to and work expectations, standards and deadlines are being met.
You will work independently and as part of a team to provide a high standard of customer service and support services to staff, students, families and visitors to the school.
Typical duties will include front counter reception, expertise in Word, Excel, data entry and the ability to utilise all aspects of Cases 21and Sentral student administration and First Aid as required.
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities
* Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
* Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
* Maintain and update office records, enrolment data, diary records, and basic written records
* Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
* Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
* Coordinate the delivery of administrative services within the school
* In consultation with the principal, determine and manage work priorities within the school office
* Develop and implement strategies to ensure effective administration procedures
* Coordinate the implementation of requisitioning, purchasing and issuing procedures
* Manage client reception and office operations
* Liaise with school staff in regard to support requirements
* Supports the first aid facilities and assists in delivering first aid to students
* Other duties as directed
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
Other Information
The hours for this position will be Wednesday to Friday 8.30 am to 4.36 pm (22.8 hr pw)
Please include at least 3 referees in your application
Location Profile
At Sandringham Primary School, we are strongly connected to our community and neighbourhood. Our parents move freely within the school to assist and participate in the children¿s learning. Our school is one of the oldest schools in Victoria, turning 170 last year. We have close links with local kindergartens and neighbouring primary and secondary schools.
Sandringham Primary School has developed shared expectations to ensure that the learning, safety and rights of all are respected. This process is undertaken at the beginning of each year. The shared expectations are intended to support individual students and families from a diverse range of backgrounds, communities and experiences. Sandringham Primary School learning community works together to create an environment in which the values are developed and upheld. These values, relationships, responsibility, respect, resilience and resourcefulness, have been co-created to foster a supportive and effective learning community, and underpin a culture of connectedness and belonging.
Our vision is to develop an inclusive, effective, caring and dynamic learning community in partnership with all key stakeholders. Our Human Literacy Pedagogy strengthens our educational philosophy which is centred on the whole child. This enhances their learning and wellbeing to ensure all children thrive in their lives with confidence, self-belief, strong voice, empathy and compassion. We believe in educating our children for the future, not merely to take their place in the future, but to thrive and contribute to the world of the future. We also believe that we, as their teachers, must also be learners.
Learning areas at Sandringham Primary are stimulating, and promote a strong sense of belonging. We have flexible, multi-modal learning environments and spaces that support personalised learning and programs that meet the needs of all students. The tone of our school is calm and inviting. Our students are happy, motivated and engaged in their learning and student voice, agency and leadership are enabled through our pedagogy and engagement in community events.
The staff profile consists of: 3 principal class, 30 equivalent full time teachers and 9 Education Support Staff. The school has a highly professional and committed group of teachers and Education Support personnel whose many skills, attributes and experience provide an innovative, challenging and supportive learning environment for students.
A range of extra curricula activities is offered to accommodate the diverse interests, passions and talents evident in our students. The model of collaborative decision-making and distributed leadership underpins and enriches the collective responsibility staff have for the effective operation of this school and we enjoy a strong collaborative relationship with our network and cluster of schools. The school was successfully reviewed in 2023 with the establishment of a new strategic plan until 2027.
For further information about the school, please visit:
Applications close Saturday 28 February 2026 at 11.59pm
Posted
15 February 2026