Admin & HR Assistant
Location: Room 4/ Port Rd, Hindmarsh SA 5007
Reporting to: Operations Manager
Employment Type: Casual with full time hours (future permanent considered )
Job Purpose
The Admin & HR Assistant provides administrative and human resources support to ensure the smooth operation of the NIDS Service Provider. The role supports compliance with contractual, statutory, and data protection requirements while assisting with HR administration, employee records, office coordination and staff rostering.
Key Responsibilities :
Administrative Duties
* Provide general office administration and clerical support
* Maintain accurate filing systems (physical and electronic)
* Manage correspondence, emails, and telephone inquiries
* Schedule meetings, prepare agendas, and take minutes
* Assist with procurement of office supplies and service provider documentation
* Support preparation of reports and submissions required by NIDS authorities
* Ensure confidentiality and proper handling of sensitive information
* Assist with rostering support shifts and liaising with staff
* Ability to share after hours on-call duties with rostering and shift replacement
Human Resources Support
* Assist with recruitment processes (advertisements, shortlisting coordination, interview scheduling)
* Prepare employment contracts, onboarding documentation, and induction materials
* Maintain employee records in compliance with labor laws and data protection requirements
* Track staff attendance, leave, and timesheets
* Assist with payroll inputs and HR reporting
* Support performance management and training coordination
* Ensure compliance with HR policies, labor regulations, and NIDS contractual obligations
Compliance & Data Management
* Assist in ensuring compliance with NIDS regulations, service-level agreements, and internal policies
* Support audits and inspections by maintaining up-to-date records
* Handle personal and biometric-related data with strict confidentiality and accuracy
* Assist with document control related to security, access control, and staff accreditation
Required Qualifications & Experience
* Diploma or Certificate in Human Resources, Business Administration, or a related field
* At least 1–3 years' experience in an administrative or HR support role (desirable)
* Experience working in a regulated or compliance-driven environment is an advantage
* Knowledge of labor laws and HR best practices
Skills & Competencies
* Strong organisational and administrative skills
* High level of confidentiality and attention to detail
* Good communication and interpersonal skills
* Proficiency in MS Office (Word, Excel, Outlook)
* Ability to multitask and work under pressure
* Understanding of data protection and information security principles
Personal Attributes
* Professional and ethical conduct
* Reliable, proactive, and well-organized
* Ability to work independently and as part of a team
Job Types: Full-time, Casual
Pay: From $65,000.00 per year
Work Location: In person