Team Administrator / Document Specialist
Global Team of Environmental Experts Committed to Innovative Solutions
Work From Home Anywhere in WA | Career Growth Opportunities
EARN $75,000 - $85,000 pa + Superannuation | Negotiable on Experience
Global Team of Environmental Experts Committed to Innovative Solutions
Work From Home Anywhere in WA | Career Growth Opportunities
About The Company
Our client is a global team of engineers, scientists, and technical professionals dedicated to addressing complex environmental challenges across various industries. Founded in ****, they prioritise long-term relationships and exceptional service, striving to provide value to both their clients and employees. Their diverse team operates in multiple countries, including Australia, New Zealand, the USA, Canada, and more, ensuring that they have the expertise needed to tackle unique business challenges.
About The Opportunity
The primary purpose of this position is to provide administrative, document management, and team coordination support to the Australian and New Zealand operations, with occasional support for U.S. operations.
This role offers flexibility and autonomy — ideal for a proactive, detail-oriented professional with exceptional document management and communication skills.
Your responsibilities will include:
Document Specialist Duties
Formatting documents in Microsoft Word using templates and style guides.
Proofreading and editing reports for grammar, structure, and consistency.
Converting deliverables into PDFs with tables, figures, and appendices.
Collaborating with project managers to meet deliverable deadlines and specifications.
Team Administration Duties
Managing and updating team information on OneNote and SharePoint.
Coordinating inputs for large proposals and maintaining standard company data.
Setting up digital filing systems for new projects.
Training new team members on administrative processes.Gathering and entering HSE statistics for client databases.
Managing company details in procurement systems (e.g., ISN, Avetta, Ecovadis).
Maintaining internal registers for training, suppliers, and documentation.
Assisting with travel coordination, presentations, and event planning.
Handling ad hoc tasks such as stationery orders and office maintenance coordination.
About You
The successful candidate will have:
5–10 years' experience in administration, coordination, or document management.
Proven ability to work independently, manage multiple priorities, and meet deadlines.
Strong proficiency in Microsoft Word, PowerPoint, and SharePoint.
High attention to detail, with strong editing and formatting skills.
A proactive, tech-savvy mindset and eagerness to learn new systems.
Experience supporting large, multi-disciplinary teams.
Prior exposure to environmental or remediation projects (desirable).
A relevant tertiary qualification (advantageous but not essential).
What's in it for You?
Flexible Work Arrangements |
Work from Home Anywhere in WA
Public Holiday Swap
| Celebrate Dates Culturally Significant to You
Working Holiday Option
For Up to One Week Per Year
Global Organisation
with Diverse & Inclusive Team Culture
Supportive, Collaborative & Respect-Driven
Workplace
Opportunities for
Long-Term Growth & Skill Development
Apply today and don't miss out on this opportunity to join a passionate and dedicated team, making a meaningful impact in the environmental sector
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