Project Administrator – Strategic Projects
Full-Time | Parramatta, NSW
Work directly with the CEO and senior project managers | International scope | Fast-paced, high-growth environment
ADVA Group is seeking a driven and adaptable Project Administrator
to join our Strategic Projects team—a close-knit, high-performing group responsible for the execution of some of ADVA's most complex, high-value initiatives.
Caretaking strategic project execution across our growing portfolio of companies, from national project launches to international hospitality activations and major event programs, no two days at ADVA are the same. You'll be deeply involved in the end-to-end delivery of diverse, fast-moving projects aligned with ADVA's global vision—supporting project managers, liaising with senior leadership (including the CEO), and ensuring excellence in every detail.
Remuneration Structure
* Salary range: $75,000 to $85,000 plus superannuation (depending on experience and suitability to the role).
* Performance based bonus scheme.
What You'll Do
* Assist with end-to-end project delivery across multiple concurrent briefs
* Coordinate meetings, prepare agendas, and ensure timely follow-ups
* Maintain meticulous documentation, tracking, and reporting
* Support stakeholder communications internally and externally
* Manage shared project spaces via Notion, Slack, and Google Suite
* Juggle diverse subject matter (from hospitality to esports and more) with precision
* Be the organisational glue that keeps timelines and teams on track
* Work with the CEO and senior leadership on confidential and strategic tasks
What You'll Bring
* 2+ years' experience in a project administration or coordination role
* A Bachelor of Business (MBA pathway desirable)
* Working knowledge of business and demonstrable financial acumen
* Experience with presenting and briefing senior leadership
* High digital fluency with
Slack, Microsoft Office, Canva, Notion, and Google Suite
* Strong attention to detail, adaptability, and a can-do mindset
* A proactive, highly organised work style with excellent communication skills
* A drive to learn fast and take initiative in a high-growth environment
* The discretion and professionalism to work closely with senior executives
Why Join ADVA?
* Be part of a tight-knit team delivering cutting-edge projects across sectors
* Get
direct exposure to C-suite
and high-profile international initiatives
* Thrive in a fast-paced, entrepreneurial culture that values initiative
* Work on
real-world execution
, not just spreadsheets
* Grow quickly with
accelerated development opportunities