Company Overview:
Responsive Building is a premier construction company specialising in providing bespoke building services, insurance claim management and repair solutions throughout Queensland and New South Wales.
Our commitment is to provide nothing short of excellence, ensuring efficiency and cost-effectiveness for our valued clients. Our services include emergency response, building design and construction, and disaster maintenance.
We are proactively invested in industry advancements to ensure we are on the leading edge of the services we can offer our clients.
Our People:
Responsive Building relies on a skilled and diverse team to execute projects efficiently and to the highest standards. Our team includes labourers, roof plumbers, carpenters, qualified master builders, repair coordinators, supervisors, administrators, bookkeepers, accountants, estimating managers, construction managers and operations managers. Each team member plays a crucial role, from managing finances and administrative tasks to overseeing construction operations and ensuring quality control.
For further information about Responsive Building, please visit:
Purpose of Position:
The Executive Assistant / Personal Assistant is a critical support role responsible for managing high-level administration while also managing day-to-day bookkeeping and financial coordination for the Director. This role ensures the ongoing functionality of the business and its associated trust, which manages significant assets and development projects.
The successful candidate will be professional, highly autonomous, detail-focused, and experienced in managing complex paperwork and bookkeeping. The position requires a proactive and thorough approach, supporting the Director by maintaining financial systems, handling extensive administrative duties, and liaising with external stakeholders such as councils, legal representatives, and contractors.
This role is primarily remote but may transition to a hybrid arrangement, involving a combination of working from home and attending our Yeppoon office as needed.
Key Employment Requirements: Qualifications, licences and identification documents
•Evidence of Australian Work Rights
•Valid QLD Driver’s License
•Qualifications in Business Administration, Project Management and Bookkeeping are highly advantageous
Key Experience and Capabilities
•Proven experience as an Executive Assistant, Personal Assistant, or Office Manager/ Bookkeeper
•Strong bookkeeping experience
•High level of autonomy, initiative, and attention to detail
•Professional verbal and written communication skills, with the ability to communicate clearly, impactfully and persuasively
•Demonstrated technical proficiency with systems, software, databases, reporting tools and communication platforms
•Strong organisational skills and a proactive approach to task prioritisation
•Comfortable working remotely and managing responsibilities independently
•Demonstrates flexibility and resilience in adapting to changing priorities, processes and environments to ensure continued success and meet evolving business needs
Key Responsibilities
The Executive Assistant will be responsible for, but not limited to, the following tasks and duties, as directed and instructed by the Director:
Executive & High-Level Administrative Support
•Act as the Director’s primary support, handling operational paperwork and communications
•Ensure timely and accurate management of critical documentation, correspondence, and compliance records
•Coordinate meetings, appointments, and reminders
•Maintain the confidentiality of sensitive business and personal information
•Provide logistical support for property and investment activities as required
Trust and Investment Administration
•Manage the administration and records for a significant private trust holding
•Support the development and investment activities tied to the trust
•Oversee contracts, leases, approvals, and communications related to property holdings
•Liaise with councils, solicitors, and regulatory authorities on behalf of the Director
Bookkeeping & Financial Oversight
•Perform full-function bookkeeping including data entry, account reconciliation, and invoicing
•Maintain accurate records using accounting software (e.g. Xero)
•Assist in preparing financial reports and supporting documentation for accountants and auditors
•Track project-related budgets and expenses across the trust’s assets