Overview
The Opportunity: An Accounts Co-ordinator role in a North Perth-based shared services team. This role is ideal for an experienced Administrative Officer seeking exposure to Accounts Payable in a structured and supportive environment. Reporting to the WA Director and the Eastern States based Financial Controller, you will support daily financial operations, office administration, and coordination within a growing private group.
Responsibilities
* Administration: Management of office suppliers, stationery and staff amenities
* Administration: Maintain office presentation and common areas
* Administration: Reception duties and professional visitor management
* Administration: Coordinate staff functions and internal events
* Administration: Respond to ABS surveys
* Administration: Assist external IT providers with general queries
* Administration: Maintain DLP schedules
* Administration: Support social media posts (LinkedIn and other platforms) as directed
* Administration: General office coordination and support
* Accounts Payable: Assist with end-to-end AP invoice processing (receipting, coding, approvals, processing and recharging between entities)
* Accounts Payable: Prepare and process weekly and monthly supplier payments
* Accounts Payable: Reconcile supplier statements and resolve discrepancies
* Accounts Payable: Process and reconcile company credit card transactions
* Accounts Payable: Process staff reimbursements accurately and on time
* Accounts Payable: Distribute remittances promptly to suppliers and subcontractors
* Accounts Payable: Monitor and manage the accounts inbox
* Accounts Payable: Manage administration of company accounts (tolls, telephones, trade cards, etc.)
* Accounts Payable: Maintain positive supplier and stakeholder relationships
* Accounts Payable: Ensure subcontractor and supplier compliance documentation is current and correctly filed
* Accounts Payable: Monitor compliance with SOPA and relevant regulations
* General Accounting: Perform daily bank reconciliations
* General Accounting: Investigate and resolve discrepancies in a timely manner
* General Accounting: Assist with monthly debtor and creditor reconciliations
* IT Coordination: Act as primary internal IT contact for base-level troubleshooting
* IT Coordination: Escalate and monitor IT issues with providers
* IT Coordination: Participate in group IT steering committee initiatives
* IT Coordination: Maintain master computer asset register
* IT Coordination: Coordinate laptop set-up and decommissioning
* Other Responsibilities: Ensure risk management procedures are followed
* Other Responsibilities: Assist with documentation and improvement of business processes
* Other Responsibilities: Collaborate across departments to improve financial efficiency
* Other Responsibilities: Support accurate and timely financial reporting
* Other Responsibilities: Provide ad-hoc support to management and directors as required
About You
* Strong administrative experience (exposure to Accounts Payable highly regarded)
* High attention to detail and strong organisational skills
* Confident communicator with the ability to build stakeholder relationships
* Comfortable working in a full-time, office-based environment
* Proactive, reliable and eager to develop within a finance function
What's on Offer
* Permanent opportunity within a stable and growing group
* Exposure to Accounts Payable and broader finance operations
* Supportive leadership and collaborative team environment
* Immediate start available
* $75,000-$80,000 + Super
Apply Now
If you are an administration superstar and looking to begin your accounts career please apply now! For a confidential discussion please contact Paris on 0404 824 000
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