FLSmidth Welshpool, Western Australia, Australia
Join or sign in to find your next job
Join to apply for the Project Coordinator - Site Services role at FLSmidth
FLSmidth Welshpool, Western Australia, Australia
1 day ago Be among the first 25 applicants
Join to apply for the Project Coordinator - Site Services role at FLSmidth
Get AI-powered advice on this job and more exclusive features.
The Project Coordinator - Site Services contributes to the overall effectiveness of the Site Services team through the management and flow of contract administration, vendor data and general project documentation relating to works executed by the Site Services team This also includes contract execution, project setup within E10, budget initialisation, invoicing, to ensure that project management tasks and timelines are addressed and/or maintained.
Major Responsibilities
* Enter Projects and Sales orders into the ERP system to initiate project execution and filing structures
* Assist Site Services Project Managers with ERP system requirements as required
* Generate standard documents and maintain formats per the project manager direction as required for the projects i.e. ITP's, initial project schedule Gannt charts, project plans, standard documentation as required by the client vendor data lists.
* Create lists of technical specifications at project handover including revision and specification name and other details and maintain throughout the project.
* Maintain client specification revisions that are referenced in the contract and issue revisions to the suppliers as required.
* Champion document control within the Company and be the first point of contact for all stakeholders regarding any document control matters pertaining to Site Services
* Track the movement of all project documents and deliverables to the client within agreed timelines including liaising with internal and external customers (FLS offices, third party engineering houses, vendors etc.) to expedite documentation
* Assist in internal and external project meetings (kick off, project review, etc) to understand and manage contract administration and document control requirements within contract scope
* Audit completed jobs/projects for completion prior to final invoicing compilation
* As required assist Site Serves Project Manager/Supervisors compile MDR and close out documents to ensure that documents provided are in accordance with client requirements
* Continuously develop and improve contract administration, document control and filing systems
* Provide guidance and training to Site Services personnel including but not limited to Supervisors, Project managers etc in the use of ERP, Site Services Job File management etc
* If on site, maintain a strong relationship with the Client and representatives and adhere to contract reporting requirements.
* Assist as required in the preparation of a detailed Project plan that defines the organisation, roles/responsibilities, scope, targets, contracting strategy and critical activities.
* Assist as required in the preparation and compilation of tender documents, assessment of subcontractors, and the implementation of successful contracts prior to the commencement of work.
* Assist in analysing shutdown critical path activities and ensure that resources are allocated in the most efficient manner.
* As required, in respect to emergent/additional work, liaise with key Client-FLSmidth shutdown personnel on problems and critical changes that may affect resources, equipment availability, cost and schedule in order to develop and implement solutions.
* Assist Supervisors and Project managers to prepare project reporting and documentation
* Assist project managers in having the ERP system updated with the latest forecast
* Any other duties as directed by your manager
* Manage the effective inputting of timesheets in a timely manner to ensure supporting function of payment of wages on a weekly basis
Knowledge, Skills & Experience
* Experience with document control, project controls, project administration or quality control on large infrastructure projects.
* Certificate IV in Business Administration or Bachelor of Business – desirable
* Minimum 3 -5 years' experience within a projects or engineering environment in the mining or minerals sector
* Excellent oral, written and interpersonal communication skills in order to work with customers, contractors and other personnel on a daily basis
* Advanced Microsoft Office skills (Word, Excel and PowerPoint)
* General understanding of project management principles
* Demonstrated ability to deliver in a fast-paced, changing environment with excellent analytical and problem-solving skills
* Strong customer service skills
* High attention to detail and the ability to manage multiple competing priorities simultaneously
* Effective decision-making skills
* Ability to work in a team or individually on multiple concurrent projects.
* Ability to build strong internal and external relationships
* Willingness to learn and undergo job specific training (ex. software/project/sampling)
* Experienced utilising ERP database systems i.e. EPICOR
* Good organisation, multitasking and time management skills that delivers effective planning and housekeeping standards.
What We Offer
* Competitive remuneration package on offer.
* Work-life balance with a flexible work schedule so you can focus on professional and personal priorities.
* Since 1882, FLSmidth has operated successfully within a global environment.
* Development and training within a respected global OEM company.
* Access to salary packaging options to allow you to maximize your after-tax income.
* Employee Assistance Program for employees and immediate family.
* Purchased annual leave options.
* Paid Parental Leave
* Access to a recognition and benefits platform.
* Involvement with community and charity initiatives.
As an equal-opportunity employer, FLSmidth embraces diversity and equality by promoting an environment of inclusion. We encourage applicants of all backgrounds and perspectives to apply - the more diverse our employees are, the stronger our team is.
In our commitment to equal opportunity and eliminating bias, we kindly request that you exclude personal information such as age, ethnicity, number of children, and photographs from your application materials
Please apply by clicking "apply" on this page.
Kindly note that we will be reviewing applications and conducting interviews on an ongoing basis so please apply as soon as possible.
Candidates will be contacted by email.
No recruiters and unsolicited agency referrals, please.
Seniority level
* Seniority level
Not Applicable
Employment type
* Employment type
Full-time
Job function
* Job function
Other
* Industries
Industrial Machinery Manufacturing
Referrals increase your chances of interviewing at FLSmidth by 2x
Sign in to set job alerts for "Project Coordinator" roles.
Perth, Western Australia, Australia A$90,000.00-A$100,000.00 3 weeks ago
Nedlands, Western Australia, Australia 1 day ago
Perth, Western Australia, Australia 1 week ago
Kwinana, Western Australia, Australia 1 week ago
Project Coordinator - International Student Placement Readiness
Perth, Western Australia, Australia 1 week ago
Perth, Western Australia, Australia 2 days ago
Wattleup, Western Australia, Australia 1 week ago
Perth Airport, Western Australia, Australia 6 days ago
Rivervale, Western Australia, Australia 2 weeks ago
Subiaco, Western Australia, Australia 1 week ago
Perth, Western Australia, Australia 1 week ago
Assistant Project Managers & Consultants | Project Administration WA
Perth, Western Australia, Australia 1 week ago
Bibra Lake, Western Australia, Australia 4 days ago
Perth, Western Australia, Australia 1 week ago
Perth, Western Australia, Australia 3 days ago
Perth, Western Australia, Australia 2 days ago
Perth, Western Australia, Australia 1 week ago
Perth, Western Australia, Australia 3 weeks ago
Perth, Western Australia, Australia 1 week ago
Project Delivery Coordinator - Energy Ahead
Bentley, Western Australia, Australia 4 days ago
Armadale, Western Australia, Australia 2 days ago
Perth, Western Australia, Australia 6 days ago
Project Manager Professionals | All Levels
Perth, Western Australia, Australia 3 weeks ago
Perth, Western Australia, Australia 7 hours ago
Perth, Western Australia, Australia 2 months ago
Perth, Western Australia, Australia 2 weeks ago
Rockingham, Western Australia, Australia 5 days ago
Perth, Western Australia, Australia 4 days ago
Henderson, Western Australia, Australia 2 months ago
Henderson, Western Australia, Australia 1 week ago
Perth, Western Australia, Australia 3 days ago
Perth, Western Australia, Australia $140.00-$170.00 1 week ago
Perth, Western Australia, Australia 1 week ago
Perth, Western Australia, Australia 2 months ago
We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr