The Role
Reporting to the Head of Executive Operations and based in our Darra Head office, this role is responsible for managing the high-volume, detail-oriented administrative workload that enables the CEO and Executive Team to focus on strategic priorities. You will play a key role in creating structure, maintaining momentum, and ensuring administrative tasks are handled efficiently, accurately, and professionally.
Key Responsibilities
* Provide proactive administrative support to the CEO and Executive Team
* Manage complex calendars, meetings, and scheduling priorities
* Coordinate domestic and international travel, including detailed itineraries
* Prepare, format, and proofread reports, presentations, and documents
* Monitor correspondence and support timely communication responses
* Coordinate meetings, agendas, and follow-up actions
* Manage expenses, reconciliations, and finance-related administration
* Maintain accurate records, filing systems, and document control
* Support day‐to‐day operational tasks and administrative workflows
About You
* Experience in a PA, Team Assistant, or administrative support role
* Strong organisational and time management skills
* Excellent written and verbal communication and stakeholder engagement
* High attention to detail and accuracy
* Professional, discreet, and reliable
* Ability to manage competing priorities in a fast-paced environment
* Strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
* Ability to maintain confidentiality when working with information of a sensitive nature
* A natural ability to multitask and problem-solve
* Financial competency
* Social networking skills
* The ability to wrangle a CEO that most think is not possible
Diversity and Inclusion
At VAE we commit to building and fostering an inclusive culture that promotes and values diversity. We provide equal opportunities for great people from variety of backgrounds & cultures as we believe our diverse and engaging workforce drives innovation.
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