Office Administrator/Receptionist – Full Time
About Us
Alltype Engineering is a multidiscipline engineering and construction company providing fabrication, installation, and maintenance services to the Oil & Gas, Water, Power Generation, Infrastructure, Mining, Resources, Energy, Utilities, Petrochemical and Defence industries.
With SMP, E&I and turnkey project delivery capability, Alltype Engineering has a sound reputation for delivering high-quality solutions to major projects throughout Australia.
About the Role
We are seeking an engaging, professional and highly organised Office Administrator/Receptionist to be the first point of contact for our business. As this key interface for clients, visitors and staff, you will play a critical role in shaping first impressions and representing the company's core values, culture and professionalism.
Reporting to the Finance Manager, you will ensure all front‐of‐house interactions are welcoming, efficient, and handled with a high level of care, while also providing essential administrative support to keep the office running smoothly.
Key Responsibilities
* Act as the first point of contact, delivering a positive, professional and welcoming experience to all visitors and callers
* Manage incoming calls, emails, and enquiries in a timely and professional manner
* Greet visitors and ensure sign‐in processes are followed
* Coordinate meeting rooms, visitor access, and internal notifications
* Maintain a clean, organised, and professional reception and common area at all times
* Sort and distribute incoming mail and manage outgoing deliveries
* Maintain reception systems, databases, and filing (electronic and paper‐based)
* Provide general administrative support including document preparation and data entry
* Manage office and administration supplies, kitchen stock and PPE Assist with credit card reconciliations and petty cash management
* Coordinate servicing and maintenance of office equipment
* Coordinate and manage third party cleaning and maintenance services.
About You
* Proven experience in a busy administrative / receptionist role
* Strong customer service and communication skills with a professional and friendly manner
* Ability to build rapport and create positive first impressions
* High attention to detail and ability to multitask
* Proficient in Microsoft Office (Word, Excel, Outlook)
* Well‐presented, reliable, and proactive
* Ability to work effectively across all levels of the business
* Pronto experience is highly regarded but not essential (training will be provided)
What We Offer
* Supportive and team‐oriented work environment
* Varied role with exposure to multiple business functions
* Opportunity to be the face of a well‐established 40‐year‐old Australian company
* On‐site parking available
Apply Now
If you take pride in creating great first impressions and enjoy being at the heart of a busy workplace with great people alongside you, we'd love to hear from you. We encourage you to apply today!
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