Job Description:
The GMS ANZ Platform Operations Coordinator will provide high-level support in organizing and creating content for site events such as Townhalls, Workshops, and Milestone celebrations. This role involves managing schedules, handling correspondence, engaging stakeholders and vendors; and ensuring smooth coordination within the organization.
This role will provide administrative support to the ANZ Platform Lead.
They will play a pivotal role in ensuring efficient workplace communications across the three manufacturing sites in Australia and New Zealand; and will be liaising with Managers, Senior managers, and Executives as part of their day-to-day tasks; managing department communications within sites, between ANZ GMS sites, and across other GMS Platforms.
The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently with a high degree of professionalism and confidentiality.
Key Responsibilities:
* Administrative Support:
o Assist with the management of daily operational activities.
o Perform administrative tasks such as making travel arrangements, answering phones, and scheduling meetings.
o Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
o Prepare and edit correspondence, reports, presentations, and other documents.
* Resource Management:
o Manage office supplies and the maintenance of office equipment.
o Coordinate with team leaders, managers, and department heads to understand departmental needs and goals.
* Logistics Coordination:
o Plan and coordinate logistics for company events, meetings, and training sessions.
o Ensure that all activities conform to local, industry, and company standards.
* Communication:
o Facilitate cross-channel feedback from employees to management and leadership teams.
o Act as a liaison between different departments to ensure smooth communication and workflow.
o Handle incoming and outgoing communications, including emails, phone calls, and mail.
* Meeting Coordination:
o Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
o Ensure meeting logistics are handled, such as booking conference rooms and arranging catering.
* Project Management:
o Assist in the planning and execution of special projects and initiatives.
o Track project progress and provide regular updates to stakeholders.
* Confidentiality:
o Handle sensitive information with the utmost discretion and confidentiality.
Qualifications:
* Bachelor's degree in Business Administration, Operations Management, Communications, or a related field.
* Proven experience as an Operations Coordinator, Executive Assistant, or in a similar role.
* Excellent organizational and multitasking abilities.
* Strong verbal & written communication and interpersonal skills.
* Proficiency in Microsoft Office Suite and other relevant software.
* Ability to work independently and as part of a team.
* High level of professionalism and confidentiality.
Preferred Skills:
* Experience in project management.
* Knowledge of continuous improvement methodologies.
* Familiarity with office management procedures.
* Knowledge of digital tools and platforms.
Working Conditions:
* Full-time position.
* Ability to work flexible hours as needed.
Seniority Level:
* Mid-Senior level
Employment Type:
* Full-time
Job Function:
* Management and Manufacturing
Industries:
* Pharmaceutical Manufacturing