We are seeking a highly organized and detail-focused Office Coordinator to join our team.
Job Description
This role is an exciting opportunity for someone who enjoys working in a fast-paced environment and taking initiative to manage facilities and implement systems and processes. You will be responsible for managing the Head Office switchboard, ensuring clients are in contact with someone on the first call, greeting visitors and clients, maintaining and updating safety processes, and ensuring all safety communication is delivered.
You will also be responsible for office and kitchen coordination according to showroom standards, considering new or existing suppliers services to ensure the most suitable offerings and competitive pricing, documenting all information and processes to ensure the continuation of service and support, and supporting various departments in the region.
Key Responsibilities:
* Manage the Head Office Switchboard: Ensure clients are in contact with someone on the first call, greet visitors and clients.
* Maintain Safety Processes: Ensure all safety communication is delivered.
* Office and Kitchen Coordination: Maintain a clean and organized workspace according to showroom standards.
* Supply Chain Management: Consider new or existing suppliers services to ensure the most suitable offerings and competitive pricing.
* Documentation: Document all information and processes to ensure the continuation of service and support.
* Support Departments: Support various departments in the region, including Sales, Marketing, IT, and PX.
Requirements
To succeed in this role, you will need:
* At least 1 year experience in facilities management.
* Demonstrated experience in taking initiative to manage facilities and implementing systems and processes.
* Excellent customer service skills, strong time management skills, organisational skills – juggling competing priorities, ability to pick up new processes quickly and efficiently.
* A proven track record of maintaining a showroom standard environment, high level of attention to detail to bring the WOW, strong work ethic and team focus.
* Desire for continuous learning and pragmatism, sense of urgency, goal orientation and a drive to achieve.
About Us
We are passionate about changing the lives of the people we connect with, helping and guiding the Accounting and Bookkeeping industry. We have been providing top-notch offshore staff to firms across Australia, New Zealand, and North America since 2013 and expect to double in size again by 2025.