Who are we?
voestalpine Railway Systems Australia is part of the voestalpine Railway Systems Group, the world-market leader in railway systems. With over 35 years of local experience, we proudly serve all of Australia and Current Zealand. Our workshops in Bathurst, New South Wales and Mackay, Queensland enable us to combine international success with local innovation and deep client knowledge. This synergy allows us to deliver solutions of unparalleled craftsmanship and quality.
About the Position
Reporting to the Financial Controller and working closely with the Executive Team, you’ll play a key role in ensuring the smooth and efficient operation of our key business functions. This is a diverse role with responsibilities across Accounts Support, Executive Assistance, and General Administration, including but not limited to:
Providing executive-level administrative support, including diary and correspondence management, preparation of reports and coordination of board and leadership meetings.
Managing confidential and sensitive information with the utmost professionalism and discretion.
Coordinating travel, meetings and company events with precision and attention to detail.
Monitoring and processing invoices using the company ERP system, ensuring accuracy and compliance with Company standards, payment terms and deadlines.
Overseeing office operations, including facilities management, contractor coordination and procurement.
Supporting the implementation of company initiatives, training programs and continuous improvement projects across the organisation.
Preparing high-quality documentation presentations, and communication materials on behalf of the executive team.
About You
You are an experienced and trusted professional who can confidently support senior leaders while maintaining efficiency across multiple priorities. You'll bring:
Demonstrated experience providing executive or senior administrative support in a Corporate or manufacturing environment.
Financial and ERP system literacy with a sharp eye for process accuracy and improvement.
Exceptional communication and interpersonal skills, with the ability to engage effectively at all organisation levels.
High attention to detail, professionalism and sound judgement in managing confidential information.
Advanced proficiency in Microsoft Office Suite and experience in managing documentation and reporting for senior stakeholders.
A proactive, adaptable and solutions-focused approach with a commitment to continuous improvement and organisational excellence.
What’s on Offer?
No matter your position, life stage, or background, you can shape your career path here in your own way. With stimulating challenges, supportive colleagues, and robust development opportunities, your journey with us is yours to define.
We’re committed to supporting your professional growth and personal wellbeing through a range of meaningful benefits:
Health and wellbeing benefits including discounted gym memberships, annual flu vaccinations and Employee Assistance Program.
Access to various wellbeing resources and initiatives throughout the year.
Flexible working arrangements.
Ongoing paid training and development opportunities.
Supportive and friendly team environment.
We are proud to provide a safe, inclusive and supportive workplace where every team member can thrive.
All applications will be treated with the strictest of confidentiality. Only successful applicants will be contacted.
Be careful - Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad.
#J-18808-Ljbffr