Job description
Agency Department of Education and Training Work unit Strategic Resourcing and Financial Services
Job title Executive Assistant Designation Administrative Officer 4
Job type Full time Duration Ongoing
Salary $77,344 - $88,179 Location Darwin
Position number 47992 RTF 346387 Closing 05/05/2026
Contact officer Sophia Tutton on 08 8901 4933 or
About the agency
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=346387
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment
process or job, please discuss this with the contact officer. For more information about applying for this position and the
merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures
plans, go to the OCPE website.
Primary objective
Provide comprehensive, confidential, administrative support to the Executive and work unit, including administrative
coordination and Ministerial Liaison support.
Context statement
The Strategic Resourcing and Financial Services work unit is part of the Financial Services branch and responsible for
providing financial and management accounting functions for the department including strategic resource forecasting,
distribution, analysis and reporting functions for a large and complex agency. The unit provides a range of expert financial
management services, including complex funding arrangements and obligations for Northern Territory schools and the non-
government sector, while also managing budget planning, development, allocation, reporting and analysis. The Executive
Assistant would provide administrative support to the executive and team to deliver on these functions.
Key duties and responsibilities
1. Provide comprehensive administrative support to an executive which may include:
* Providing high level secretarial support including minute taking and logistical support to working groups,
committees, and events/functions.
* Monitoring all communication channels in and out of the Executive’s office, including email and diary management,
scheduling meetings, and travel arrangements
* Maintaining appropriate administrative systems, registers, processes, databases, and record management ensuring
effective and efficient workflows within the unit
* Managing a range of procurement functions including travel arrangements, purchasing, and processing credit card
transactions
* Supporting working groups, committees and for events/functions the Executive/ work unit are involved with.
2. Liaise in a discreet and confidential manner with a wide range of people including but not limited to; all levels of staff
within the agency, the Minister’s office, external stakeholders and the general public.
Selection criteria
Essential
1. Demonstrated experience providing administrative support to a senior leader or executive, including managing calendars,
scheduling meetings, handling correspondence and maintaining confidential files and records.
2. Proficient in the use of MS Office (Word, Excel, Outlook, Teams, and PowerPoint) and record management systems with
a willingness to adopt new technology.
3. Well-developed professional, interpersonal, and influencing skills with the ability to communicate (both written and
verbally) with a diverse group of stakeholders and build positive working relationships with other executives and staff.
4. Prior experience operating in a fast-paced environment with strong organisational and time management skills with the
flexibility to handle changing priorities and work independently with minimal supervision.
5. Attention to detail with ability to delegate and escalate issues, develop creative solutions, and seek out positive
improvements.
Further information
The successful candidate must hold a current NT Working with Children Notice (Ochre card) or have the ability to obtain
prior to commencement.