Sector Process
Function Document Control
Employment type Contract
Date published May 27, 2025
Site Senior Document Controller
Location: Pinjarra
Duration: Initial 12-month contract
Working Mode: 3 days REMOTE, 2 days ON-site, 9-day fortnight
Aconex Experience required
As a Senior Document Controller, you will support document management activities on medium to large projects, ensuring documentation is accurately maintained and issued through the Electronic Document Management System (EDMS). You will act as a key point of contact for document control queries, ensuring the integrity of document records, revision history, and metadata throughout the project lifecycle.
Who we are
Our client is a global professional services firm based in Australia, specialising in energy, chemicals, and resources. They support the transition to sustainable energy while helping customers meet current demands. By delivering data-driven, integrated solutions across the asset lifecycle—from consulting and engineering to installation—they drive innovation, value, and sustainability in every project.
What you'll do
1. Carry out complex document control tasks with minimal supervision, applying sound judgment in line with organisational procedures and project requirements.
* Actively promote and contribute to a culture of health, safety, and environmental responsibility within the team and on projects.
* Participate in hazard identification and risk assessments relevant to document control activities.
* Support the setup of new projects, ensuring alignment with company procedures and client requirements.
* Operate independently with a proactive, results-oriented mindset and strong attention to detail.
* Manage document control responsibilities across multiple projects of varying size and complexity.
* Serve as a key contact for document control matters between the project team, clients, and third parties.
* Assist in developing and maintaining project-specific document control plans, procedures, and work instructions.
* Support allocation of tasks across the document control team to meet deadlines and ensure compliance with project standards.
* Monitor team workload and performance to ensure effective resource utilisation across document control activities.
* Demonstrate strong organisational skills and prioritisation in managing competing tasks and timelines.
* Coordinate leave planning and provide input to the Functional Manager to support team resourcing across project phases.
* Support the mentoring and guidance of junior document controllers, contributing to a positive team environment.
* Ensure document reporting and tracking requirements are met in line with project needs.
* Participate in customer, supplier, and project meetings to represent document control matters.
* Recommend process improvements and promote efficient document management practices.
* Encourage team learning by supporting or organising training sessions or knowledge-sharing forums, such as Lunch and Learns.
What you'll have
* Holds or is completing a relevant tertiary qualification (e.g., Diploma in Information Management or Information Systems).
* Tertiary School graduate, or equivalent with extensive years of relevant experience in an area of specialisation and experience in an engineering / construction office.
* Aconex experience is required.
* Alcoa experience is desirable.
* Extensive experience in engineering/construction offices, particularly in document control.
* Advanced knowledge of EDMS and document control procedures in project environments.
* Proven experience coordinating document control on large or complex projects.
* Mentor and provide guidance to junior team members.
* Works independently with minimal supervision; sets priorities and manages own workload.
* Strong ability to troubleshoot and support others in using systems, processes, and tools.
* May contribute to the development or improvement of document control systems and practices.
Only candidates with the right to work in Australia will be considered. (Australia Citizen, PR Holder, or Valid Australia working VISA).
If you would like to be considered for the position, please apply directly to this advertisement or send your application via email to with yourupdated CV/ resume &contact details. Alternatively, you may contactLouis at+61 (08) 62450671 for more information.
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