Executive Personal Assistant to Director – Commercial Real Estate
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We’re looking for a commercially minded Executive Personal Assistant to support our Director in a high-performing commercial real estate environment. This is a career-defining chance for someone who thrives on organisation, strategy, and impact.
This role is more than just administration – you’ll be the Director’s right hand, ensuring smooth operations, streamlining systems, driving client experience, and enabling growth.
What you’ll be doing
Managing the Director’s diary, emails, and priorities with confidence and discretion.
Streamlining operations and creating efficiencies that free up the Director’s time.
Coordinating property campaigns, client communications, and key business activities.
Preparing reports, proposals, presentations, and marketing materials.
Managing CRM systems (Vault), client databases, and automation tools.
Overseeing compliance, contracts, and documentation.
Supporting business development with market research, competitor analysis, and client nurturing programs.
Elevating the Director’s professional profile across marketing channels and social media.
What we’re looking for
Proven experience as an Executive Assistant, Business Manager, or Senior PA (real estate or professional services preferred).
A proactive problem-solver who anticipates needs before being asked.
Exceptional organisational skills and attention to detail, with the ability to juggle multiple priorities.
A confident communicator – professional, assertive, and client-focused.
Strong tech skills – experienced with CRMs, digital tools, and modern productivity platforms.
Commercially minded with a focus on efficiency, service, and results.
Loyal, trustworthy, and capable of handling sensitive matters with discretion.
Why Coastal?
Be a key player in a growing, award-winning real estate group.
Work side-by-side with a Director who values initiative and performance.
A role with genuine influence and career progression, with scope to grow into operations or business management as the business scales.
Supportive, professional, and high-achieving team culture.
If you’re a driven EA who loves structure, thrives in a fast-paced environment, and wants to be part of something bigger, we’d love to hear from you.
Apply now to step into a role where your impact will be seen, valued, and rewarded.
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Your application will include the following questions:
- Which of the following statements best describes your right to work in Australia?
- How many years' experience do you have in the real estate industry?
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📌 Executive Personal Assistant to Director – Commercial Real Estate
🏢 @
📍 City of Gold Coast