Administrative Manager Position
We are seeking a highly skilled and experienced Administrative Manager to oversee the daily operations of our office.
Job Description
The successful candidate will be responsible for managing the administrative, financial, and operational functions of our organisation. This includes ensuring efficient coordination of business activities, effective leadership of support staff, and compliance with relevant workplace standards.
Key Responsibilities:
* Office and Administrative Management
o Oversee daily operations of the office to ensure organisational efficiency and compliance.
o Develop, implement, and monitor administrative systems and procedures.
o Coordinate meetings, rosters, and communications across departments.
o Supervise and support administrative staff to ensure high performance and professionalism.
o Manage office supplies, facilities, and contracts with external vendors.
* Financial Administration
o Prepare and monitor budgets, forecasts, and financial reports.
o Process accounts payable and receivable, payroll documentation, and reconciliations.
o Maintain accurate financial records in line with accounting and taxation requirements.
o Support management with financial analysis and reporting.
o Liaise with accountants and auditors as required.
* Human Resources and Staff Coordination
o Support recruitment, onboarding, and training of new employees.
o Maintain staff records including timesheets, contracts, and leave registers.
o Oversee employee performance appraisals and professional development.
o Ensure compliance with Fair Work and WHS legislation.
o Promote a positive workplace culture and employee engagement.
* Communication and Stakeholder Liaison
o Act as the main point of contact for internal and external communications.
o Draft correspondence, reports, and business documents for management.
o Liaise with suppliers, clients, and external partners professionally.
o Assist in planning and coordinating company events, meetings, and projects.
* Data and Operational Management
o Manage office data systems, databases, and information management processes.
o Maintain accurate records and ensure data confidentiality and security.
o Develop and generate operational and performance reports for management.
o Identify opportunities for process improvements and efficiency gains.
Required Skills and Qualifications:
* Bachelor's Degree or equivalent qualification in Business Administration, Management, or related field.
* Minimum 2-3 years' experience in administration or office management.
* Strong understanding of budgeting, financial reporting, and HR processes.
* Excellent organisational, leadership, and communication skills.
* High level of computer literacy (Microsoft Office Suite, database systems).
Benefits:
This is an exciting opportunity to join our team and contribute to the success of our organisation. The successful candidate will have the opportunity to work in a dynamic and fast-paced environment, with a competitive salary and benefits package.
Others:
The ideal candidate will be a motivated and enthusiastic individual who is able to work effectively in a team environment. They will have excellent communication and interpersonal skills, and be able to build strong relationships with colleagues and stakeholders.