Australian Signals Directorate – Melbourne VIC
ASD's Capability and Transformation Group plays a critical role in delivering advanced mission capabilities and shaping the future of ASD through strategic programs like REDSPICE.
Our work spans a broad portfolio ranging from cutting-edge technology solutions to enterprise-wide transformation initiatives.
The Group is made up of five dynamic Divisions: Cloud, Enterprise Technology, Mission Capability, Mission Data and Portfolio & Resilience.
Each Division brings together diverse expertise and disciplines, driving improvements in project management maturity and delivering impactful capability outcomes.
We work in close partnership with key stakeholders, including Air Force, Army and Navy, along with other Defence Groups, to deliver complex projects and programs that keep ASD and the ADF ahead of technological advancements in the region.
With a wide range of projects and roles available, this is your chance to combine your skills and interests to make a meaningful contribution to ASD's success.
We offer the chance to work on innovative projects that make a real difference, exceptional training, mentoring and development opportunities, and a competitive salary and benefits package.
About the Role
ASD's Capability and Transformation Group is seeking talented Project Officers, both technical and non-technical, to help shape the future of Australia's defence capabilities.
As a Project Officer, you will be at the heart of delivering mission-critical projects.
You'll work alongside integrated teams, driving progress across the Capability Life Cycle and making a real impact on national security.
Your responsibilities will include:
ASD 5
Understanding the vision of a project's outcomes and associated benefits.
Understanding project management practices to support iterative/agile project delivery.
Demonstrating an in-depth understanding of the importance of project costs, schedule and expected benefits.
Providing project coordination and monitoring support including tracking progress of activities against schedules, communication between relevant project stakeholders and identifying issues or risks to project deliverables.
Supporting senior staff in the translation of requirements into project plans.
Providing administrative and logistical support, including documentation management, meeting coordination, reporting writing (inclusive of extracting from data sources) and the drafting and progressing of financial and procurement documentation.
Engaging with and supporting communication (written and oral) to a diverse range of stakeholders.
Demonstrating an analytical approach to work.
Remaining responsive and flexible, adapting as priorities change.
Demonstrating interpersonal skills to foster and promote a positive and inclusive workplace culture that aligns with ASD values.
Accepting opportunities for mentoring or coaching.
ASD 6
Supporting project management practices to support iterative/agile working.
Supporting project delivery, maintaining and applying knowledge of project management processes and tools, including but not limited to schedule, risk management, quality assurance, benefits management, finance, cost modelling, procurement, contract management, acquisition strategy, test and evaluation, resourcing, project briefs, project management plans and post implementation reviews.
Maintaining and communicating a vision of the project's outcomes and associated benefits.
Developing and maintaining project artefacts, including briefing presentations, submissions, and reports relating to project status and risks and issues in accordance with organisational record keeping requirements.
Accountable for or supporting scheduling project resources as well as monitoring and reviewing project costs, schedule and expected benefits.
Supporting interdependencies of specific project business strategies and objectives.
Supporting a framework for implementing business initiatives, or change within a project setting.
Providing administrative and logistical support, including documentation management, meeting coordination, and drafting and progressing of financial and procurement documentation.
Accountable for or supporting team cohesion, setting work area priorities, managing workflows and evaluating business outcomes.
Assisting the team to answer enquiries and to understand common problems and offer solutions.
Ensuring the team is keeping end-users informed on the progress of issue resolution and estimated timeframes for resolution.
Provision of mentor support to junior staff in order to build a stronger understanding of policies, processes and procedures.
Adelaide Positions – Security Focus
Performing security inspections of hold and witness points in order to provide a level of security assurance.
Identifying security vulnerabilities and risks in relation to the construction project.
Implementing security risk mitigation strategies in consultation with relevant stakeholders throughout the life of the project.
Checking and investigating any installation deviations from the security specifications.
Ideal Candidate
Highly developed written and oral communication skills and an ability to communicate information coherently and concisely to stakeholders.
Initiative when working with other project staff, engaging effectively with both technical and business stakeholders.
Ability to work to strict timeframes and transparently escalate issues as required.
Sharp attention to detail and a commitment to quality.
Ability to work collaboratively to achieve results and willingness to learn and adapt to the needs of customers.
Ability to work independently and collaboratively in a multidisciplinary team consisting of APS, ADF and Contractors to ASD.
Foster a positive, inclusive workplace culture aligned with ASD values.
Ability to apply analytical thinking to solve complex problems.
Responsiveness, adaptability and openness to change, maintaining a positive attitude within a challenging operating environment.
Eligibility
Citizenship – Australian citizen.
Health Assessment – Medical examination may be required.
Organisational Suitability Assessment – Required for all applicants.
Security Clearance – Top Secret Positive Vetting clearance required; applicants must disclose all relevant information.
Applicants must be willing and able to obtain and maintain the required clearance for the duration of employment.
Desirable Qualifications, Experience or Training
2-3 years' experience in project management or supporting program/project delivery in one or more of the following:
Capability projects including capability management and/or capability acquisition.
ICT and Software projects.
Data Management projects.
ICT infrastructure and communications/network projects.
Intelligence capability projects.
Program Management support.
Agile project management processes, methodologies and tools.
Knowledge of and compliance with relevant legislative frameworks and government decision-making.
National Intelligence Community (NIC) and/or Department of Defence experience.
Demonstrated experience in:
Budget management and budget control.
Schedule management.
Project risk, compliance and assurance.
Tertiary or industry qualifications and/or experience highly regarded (not essential):
Project management methodologies such as Prince2, PMBoK, MSP, P3O, SAFe agile, Waterfall, PROSCI.
Experience using tools like Atlassian (JIRA, Confluence) or Azure DevOps.
Background in Business, Administration, Finance, Procurement and/or Information Technology.
It is a condition of employment that applicants are willing and able to obtain and maintain the Top Secret Positive Vetting security clearance for the duration of their employment with ASD.
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