Remuneration: $111,341 to $120,557 pa (HEW6) inclusive of $94,084 to $101,872 salary pa, 17% superannuation and 17.5% recreation leave loading.
Location: Kelvin Grove (hybrid option available).
Eligibility: Current staff members of QUT with ongoing full‐time work rights in Australia. Aboriginal Australians and Torres Strait Islander people who are not QUT staff are also eligible and encouraged to apply.
Who are we looking for?
The Supplier Maintenance Officer delivers high quality, client focused customer service to clients within QUT on all aspects of supplier set up and accounts payable processing. This position undertakes complex supplier maintenance activities across multiple cost centres, ensuring advanced data validation, compliance with University procurement policy, procedures, relevant legislation and strong internal controls to mitigate fraud and corruption risks. The role uses verification platforms and approved processes to collect and verify supplier information, investigate anomalies, and provide expert advice to stakeholders. The Supplier Maintenance Officer contributes to the development and continuous improvement of business processes and procedures and applies a high level of judgement in problem solving and decision making.
What You Need To Succeed?
* Education, training and/or relevant experience equivalent to the completion of a degree, with subsequent relevant experience in a supplier maintenance, accounts payable, or similar financial processing role within a large and complex organisation.
* Demonstrated experience using a large financial accounting system with advanced digital literacy in the MS Office suite, particularly Excel (databases and/or spreadsheets), including the ability to enter and maintain complex data with a high degree of accuracy and attention to detail.
* Proven ability to communicate effectively, both verbally and in writing, with a broad range of stakeholders, including providing clear guidance and training on processes, resolving issues, and ensuring timely completion of supplier maintenance requests.
* Demonstrated experience in a client‐focused service environment, with excellent interpersonal skills, the ability to establish rapport quickly, maintain collaborative working relationships, and engage confidently with diverse internal and external client groups.
* Comprehensive knowledge and practical experience in processing and validating supplier information, including the use of verification platforms such as EFTSure, ABN look‐ups and bank account validation tools, and applying strong internal controls to mitigate fraud, error and corruption risks.
* Demonstrated experience and competency in finance processing, including account reconciliations, general ledger processes, GST and FBT, within a high‐volume, high‐compliance environment.
* Proven ability to work effectively as part of a team, multi‐task and manage competing priorities with limited supervision in a high‐pressure and time‐sensitive environment.
* Demonstrated commitment to equity, diversity and Indigenous Australian engagement.
Life at QUT
* A healthy work‐life balance with a blend of on‐campus and off‐campus work arrangements for applicable positions.
* Competitive remuneration with up to 17% superannuation and leave loading of 17.5%.
* Generous parental leave including primary carer parental leave of up to 26 weeks (including 17% super).
* Stay healthy with Fitness Passport and enjoy discounted rates on private health insurance.
* Purchased Leave Scheme – up to 8 extra weeks.
* Salary Packaging Scheme for additional superannuation contributions, vehicle leasing, and on‐campus services such as childcare, parking, and gyms.
* Numerous opportunities for professional development including leadership programs and workshops, and our study assistance scheme.
* Commitment to our Indigenous Australian staff through initiatives such as the Indigenous Australian Staff Network, Cultural and Ceremonial Leave, Staff Development Workshops, and representation on university committees.
Diversity and Inclusion
We are guided by our values of Ambition, Integrity, Inclusiveness, Innovation, and Academic Freedom and our QUT Connections. As part of our commitment to fostering an inclusive workplace, we proudly support our Indigenous Australians Employment Strategy, aiming for an Indigenous Australian workforce participation of 3.6%. We extend a warm invitation to Aboriginal Australians and Torres Strait Islander people to join us in pursuing a rewarding career at QUT. We believe that diversity is our strength and are dedicated to creating safe, inclusive spaces where everyone can thrive. Individuals from diverse cultures, ages, linguistic backgrounds, sexual orientations, and gender identities, and those who are living with disabilities are strongly encouraged to apply.
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