MBB Group is a growing, dynamic and high performing consultancy, we've earned our reputation for delivering excellent service and value for our clients across the transport, social, utilities and energy sectors. We provide services across all phases of the project lifecycle and work across a diverse range of stakeholders and clients.
About the role
We are seeking a Financial Analyst to join our growing team and provide support across billing, finance administration, payroll coordination and resource scheduling functions. This is a varied and hands‐on role that will work closely with finance, operational and leadership teams to help ensure the smooth day-to-day running of the business.
The role is well suited to someone who enjoys working across multiple areas, has strong attention to detail and is comfortable managing competing priorities in a fast‐paced professional services environment. You will play an important role in supporting invoicing accuracy, consultant scheduling, financial reporting processes and operational coordination across the business.
Key Responsibilities
* Prepare and issue customer invoices in accordance with pricing, contracts and billing schedules.
* Ensure invoices are accurate, complete and issued in a timely manner.
* Maintain accurate customer billing records and supporting documentation.
* Support month‐end processes by ensuring all billable items are invoiced.
* Respond to customer invoicing queries promptly and professionally.
* Liaise with operational and sales teams to verify billing data, pricing and service delivery information.
* Assist in resolving billing discrepancies and invoice‐related issues.
* Update and maintain consultant schedules based on information provided by project and team leaders.
* Track consultant availability, leave and project bookings to support capacity and utilisation monitoring.
* Assist with preparing basic workload and utilisation forecasts using templates and spreadsheets.
* Communicate scheduling updates and changes to the Managing Director and Regional Directors as required.
* Act as backup payroll processor during Payroll Officer leave periods, following documented procedures.
* Assist with payroll administration including new starters, terminations and pay changes.
* Support accounts payable and receivable processes as required.
* Prepare and post general ledger journals including accruals, prepayments and adjustments.
* Maintain monthly balance sheet reconciliations and assist with month‐end and year‐end close activities.
* Support the preparation of monthly financial reporting and audit documentation.
* Assist with compliance activities including GST and BAS data preparation.
* Maintain organised financial records and documentation in line with internal policies and procedures.
* Support continuous improvement of finance and operational processes and provide ad‐hoc administrative support as required.
Skills & Experience
* Previous experience in a finance, billing, accounts or operations support role.
* Strong attention to detail with the ability to manage multiple priorities and deadlines.
* Experience preparing invoices, reconciliations and maintaining accurate financial records.
* Exposure to payroll processing, accounts payable/receivable or general accounting support.
* Strong communication skills with the ability to liaise professionally with internal teams and clients.
* Intermediate to advanced Microsoft Excel and spreadsheet skills.
* Highly organised, proactive and comfortable working in a fast‐paced professional services environment.
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