Join to apply for the Executive Assistant role at Anglican Care
This is a Permanent Full Time vacancy.
Overview
We are seeking a dynamic, warm, and highly organised Executive Assistant to support two Executive Directors.
In this role, you'll be the cornerstone of our leadership team's operations, providing seamless administrative support while fostering a positive and welcoming environment.
You will also have a keen eye for detail, ensuring every task is handled with precision and efficiency.
If you thrive in a fast-paced environment and are passionate about supporting top executives with a personal touch, we'd love to meet you!
Responsibilities
- Act as the first point of contact for the Executive Director, including managing inquiries and responding on their behalf when required.
- Facilitate meetings and correspondence for the Executive Director and their team, including coordinating responses and following up outstanding matters.
- Research, analyse, collate, and provide information to support informed decision making and planning.
- Proactively schedule, organise, prioritise, and attend meetings as required to provide support.
- Maintain a collaborative relationship with the Executive Assistant to the Bishops to enable open communication between the Bishop’s office and the Executive Leadership Team.
- Prepare, review, and manage communications to support the Executive Director, including board reports, agendas, minutes, and emails.
- Manage confidential matters with discretion at all times.
- Coordinate travel and conference attendance with cost-effective and time-efficient arrangements.
- Participate in professional networks and forums relevant to the role.
- Provide coverage for the Executive Assistant Team when required.
What we are looking for
- Certificate IV or higher in Business Administration or equivalent
- 5+ years of experience at a senior executive assistant level
- Ability to build effective relationships with employees, volunteers, and other stakeholders
- Advanced computer skills with MS Office Suite
- Comprehensive knowledge of executive office administration practices and procedures
- High discretion handling confidential information
- Experience with meeting coordination and travel bookings
- Solid diary management for multiple stakeholders
- Experience with researching and supporting document collation
- Current drivers’ licence
- Working with Children check (or willingness to obtain)
- NDIS Check (or willingness to obtain)
- National Police Check (relevant outcomes considered)
Benefits
- Salary package up to $611 per fortnight (cap limit of $15,900 per FBT year) including living expenses
- Meal entertainment/venue hire benefit up to $2,650 per FBT year
- Career and development opportunities
- Up to 40% off school enrolment fees at Newcastle Anglican schools
- Flexible working options
- 14 weeks paid parental leave or 3 weeks paid partner leave
- Community involvement opportunities
- Access to Fitness Passport (800+ gyms)
- Free access to Employee Assistance Program
About us
Formerly known as the Anglican Diocese of Newcastle, Newcastle Anglican is a faith-based organisation serving the Hunter and Central Coast communities.
We offer a Christian presence through parishes, four schools, Anglican Care and Samaritans.
Our vision is for people to flourish, inspired by the way of Jesus.
We provide a culturally safe environment for Aboriginal and Torres Strait Islander peoples and welcome all applications.
For more information visit or email You must have the right to live and work in Australia.
No third party applications.
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📌 Executive Assistant
🏢 Anglican Care
📍 Newcastle City Council