Job Responsibilities
Manage the end-to-end administration of the recruitment process, including preparing job descriptions, posting advertisements, screening resumes, and coordinating interviews.
Prepare employment contracts, offer letters, and new employee packs.
Coordinate and conduct onboarding processes and induction programs for new hires.
Conduct pre-employment checks (e.g., reference checks, work permits) and manage the off-boarding process for departing employees.
Records Management & HRIS
Maintain accurate and confidential electronic and physical employee records in the HR Information System (HRIS) and internal databases.
A minimum of 1-2 years of HR administration experience is required for this position.
Ensure data integrity and compliance with relevant labor laws and data protection regulations.
Generate regular and ad-hoc HR reports on metrics such as turnover rates, leave balances, and attendance.
Payroll and Benefits Administration
Collate and provide accurate payroll variation information (leave, overtime, new hires, terminations) to the finance/payroll department.
Assist with the administration of employee benefits, superannuation contributions, and reimbursements in association with the Finance unit.
Employee Relations & Compliance
Act as the first point of contact for general HR-related inquiries from employees, clarifying company policies and procedures.
Assist in the administration of Work Health and Safety (WHS) matters and related activities.
Support HR managers in implementing policies and procedures and assist with documentation for performance reviews or disciplinary processes when required.
General Administration
Manage the HR inbox and calendars, schedule meetings, and take accurate meeting minutes.
Assist with general office administration tasks and HR projects as required.
Skills and Qualifications
Experience: Proven experience in general administration or a dedicated HR function is highly desirable (A minimum of 1-2 years).
Qualifications: A diploma-level qualification (HR related) is required as the minimum educational qualification.
Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience using HR software systems (HRIS) is essential.
Core Competencies:
* Strong attention to detail and accuracy is crucial for maintaining records and processing payroll data.
* Excellent organisational and time management skills, with the ability to multitask and prioritise a busy workload.
* Strong verbal and written communication skills to interact professionally with all levels of staff.
* High level of discretion and the ability to handle confidential information with integrity.
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