Job Summary
This is a fixed-term contract role that offers an exciting opportunity to work as a Bid Coordinator. As a key member of the bid development team, you will play a crucial role in managing the end-to-end bid development process.
Key Responsibilities
* Coordinate the development of new bid opportunities from initiation to submission
* Follow bid development process via bid plans, facilitating bid team meetings, scheduling reviews and approvals, and ensuring timely content delivery
* Write, review, and collate bid content to ensure consistency and quality
* Liaise with internal stakeholders to gather input and manage expectations, including senior leaders, legal team, technical consultants, finance, marketing, HR, and other global bid workers
* Manage and coordinate multiple bids simultaneously while maintaining an organized production schedule
* Update shared bidding calendars and provide regular status reports
* Take full accountability for personal deliverables
* Ensure adherence to timelines and submission requirements
Requirements
* Bachelor's degree in Business, Administration, Marketing, Engineering, Writing, Communications, or equivalent industry experience
* Minimum 3+ years of proven experience in bid coordination or bid management
* Experience in bid writing and familiarity with the bid production process
* Proficient in Microsoft Word, Outlook, Excel & MS Teams
* Excellent written and spoken English
* Ability to liaise with stakeholders at all levels of seniority
* Strong communication skills and confidence working with a wide variety of stakeholders across multiple cultures and timezones
* Comfortable communicating via video, phone, email, and MS Teams chat
* Self-motivated, conscientious, highly organized, and able to work independently in a remote setting
* Able to manage competing priorities and meet tight deadlines
* Collaborative team player with a proactive attitude
* Calm, inclusive, and respectful
* Curious, resourceful, and eager to grow and learn new skills