Office Administrator
We are seeking a highly skilled Office Administrator to oversee daily administrative operations. The ideal candidate will be responsible for organizing and controlling office functions, staff, and resources to ensure smooth operations, efficiency, and compliance.
About the Role
* Develop and implement office policies, procedures, record-keeping systems, and continuous improvement practices.
* Direct and oversee daily office operations, ensuring smooth workflow through effective allocation of staff.
* Lead and manage administrative staff, overseeing recruitment, onboarding, training, and performance management.
* Establish performance plans and monitor outcomes in alignment with our goals and service standards.
* Oversee office accounts, budgets, expenditure, and financial record-keeping.
* Prepare financial and operational reports for management and oversee budget forecasting.
* Ensure compliance with workplace health and safety (OHS) requirements, industry regulations, and company standards.
* Coordinate and oversee documentation, scheduling, and logistics for project and sales teams.
* Act as the main point of contact for vendor and client communications, managing inquiries professionally.
* Oversee office resources and facilities, including procurement of supplies, coordination of fleet and equipment.
* Report directly to the Director on office operations, staff performance, resource allocation, compliance, and recommendations for process improvements.
Key Responsibilities
* Administer bookkeeping, payroll, accounts receivable, and accounts payable processes.
* Oversee preparation, reconciliation, and monitoring of invoices, implementing controls for timely collections.
* Manage compliance with relevant industry and regulatory requirements.
* Lead and manage multi-disciplinary teams across administration, manufacturing, sales, design, and installation functions.
Requirements
* Minimum of 1–2 years' experience as an Office Manager or in a comparable administrative leadership role.
* Demonstrated strong organizational and leadership skills, with the ability to manage multiple priorities and maintain efficiency.
* Proficiency in Microsoft Office Suite; familiarity with accounting or invoicing software is advantageous.
* Excellent written and verbal communication skills, with a professional and confident approach when engaging clients, vendors, and team members.
* Proven ability to work independently, taking ownership of outcomes and driving continuous process improvements.
* A Bachelor's degree in Business Administration, Management, or a related discipline is preferred.
What We Offer
* Contribute to the growth of an established business recognized for design excellence and exceptional client service.
* Thrive in a role that offers autonomy and flexibility within a creative, collaborative, and customer-focused environment.