POSITION DESCRIPTION
Westminster is an Early Learning to Year 12, coeducational day and boarding, Uniting Church school with
a proud history and an exciting future. We commit to helping all students and staff achieve more than
they thought possible through an adventurous education, which takes place anytime our students are
challenged in their learning and when staff explore new opportunities to improve their profession. Since
opening in 1961, Westminster's vibrant sense of community has shaped our welcoming, down-to-earth
character, enriched by School values of being brave, humble, kind, authentic, resilient and curious.
Position Name People and Culture Administrator
Area of School Whole School
Employment Conditions
Level 4 - Westminster School Inc. Teaching Staff and School Assistants
Enterprise Agreement 2024
Key Relationships
The People and Culture Administrator functionally reports to the
Director of People and Culture and works closely with the People and
Culture Business Partner. The People and Culture Administrator
supports the People and Culture team and collaborates with Line
Managers and employees to ensure effective people management. The
People and Culture Administrator is ultimately accountable to the
Principal, via the Director of Business Operations.
Position Objective:
Westminster School's performance and reputation are enhanced because high quality of the professional
People and Culture services and knowledge the People and Culture Administrator provides, and because
of the contribution to the School's desired culture and to School improvement initiatives made by the
incumbent.
Position Overview:
The People and Culture Administrator performs transactional people and culture administration duties to
support the delivery of high quality people management practices at Westminster. This includes end-to-
end recruitment, on-boarding of staff and volunteers, ensuring compliance with statutory and school
requirements, and assistance with and contributing to continuous improvement of the people and culture
function.
Key Responsibilities:
1. People and Culture data policies, procedures and processes
* Assist with general people and culture enquiries and provide guidance to staff on policies,
procedures and employee relations, escalating to the Director of People and Culture as required.
* Assist with maintaining currency of policies, procedures and guidelines on the School's database,
intranet and website.
* Manage people and culture related documentation, data, policies, practices and records,
including maintaining the people and culture information systems and databases and ensuring
staff information is accurate and up to date.
2. Recruitment and Onboarding
* Assist in the review and development of position descriptions.
* Prepare and place job advertisements, undertaking candidate management, screening and
shortlisting candidates.
* Prepare interview packs for recruitment panels as required.
* Conduct reference checks on selected candidates.
* Assist with the on boarding of new staff, including preparation of employment documents, new
starter notifications, employee resources and assistance with induction processes.
3. Volunteer Coordination
* Liaise with department managers to coordinate engagement and on boarding of new volunteers,
ensuring completion of necessary screening processes and mandatory compliance requirements
are met.
* Coordinate volunteer induction and training.
* Maintain a volunteer database via Connx, ensuring all compliance documents are uploaded to
enable accurate reporting.
4. General People and Culture Support
* Provide assistance with people and culture processes and practices including staff wellbeing and
recognition initiatives.
* Assist with people and culture reporting to meet internal and external compliance requirements,
e.g. Working with Children Checks, First Aid, Responding to Risks of Harm Abuse and Neglect
(RRHAN) training.
* Assist with coordination of onsite First Aid courses for staff.
Key Selection Criteria: Qualifications, Skills and Experience:
* High level administration and coordination skills
* Demonstrated expertise in using Microsoft Office suite of programs, especially Excel and Word
* Strong skills in managing information within a database (HRIS preferred)
* Knowledge and understanding of general People and Culture practices, processes and
procedures desirable
* Exceptionally high attention to detail
* Relevant qualifications and/or experience in a similar role will be viewed favourably
Key Selection Criteria: Personal Qualities:
* Good time management and problem-solving skills.
* Excellent organisational, prioritising and planning skills
* A proactive approach to work and good levels of initiative
* Ability to be adaptable and flexible in a fast-paced, changing environment
* Ability to work productively with limited supervision or effectively as part of a team
* High level interpersonal skills to accurately and effectively communicate with a diverse range
of staff
* Able to apply discretion, judgement, handle sensitive information in a confidential manner.
Safety and Wellbeing
All staff must:
* Take reasonable care of, and cooperate with actions taken to protect, the health and safety of
both themselves and others
* Report all accidents, incidents and hazards to their supervisors as soon as is practicable
* Read and abide by all WHS policies.
Conditions of Employment
* All applicants must be eligible to work in Australia.
• All staff must satisfy child protection screening and adhere to Westminster's Child Safety and
Wellbeing policy which includes holding a current Working With Children Clearance.
• A probationary period applies to new employees.
Updated: January 2026