Your new role
The Executive Assistant provides a range of executive support and administrative services to facilitate the delivery of business operations and to support the senior executive/s achievement of organisational objectives.
Your main responsibilities will include:
Oversee and coordinate the delivery of administrative and support services to ensure that business needs are met, including first level IT support, invoicing, and supplier payments
Assess and prioritise requests to facilitate the optimal use of the executive's time
Manage the executive/s diary, coordinate travel arrangements, and schedule and support meetings to facilitate the effective management of their agenda
Draft and prepare correspondence, agendas, minutes, presentations and briefing notes to support the achievement of business requirements
Gather, collate and provide background information for the executive/s to support informed decision making and planning
Maintain and update administrative practices, systems and procedures to improve efficiency and service delivery and ensure compliance with standards, policies and procedures
Manage office facilities and logistics, including office management tasks as directed. Ensuring that all information is up to date and that team members are aware of procedures and obligations regarding emergency evacuations, health, safety and IT security
Liaise with external providers as required to set expectations and ensure that services meet requirements
What you'll need to succeed
Be tech-savvy and confident navigating between multiple systems at a time, as well as competency with the Microsoft Office suite (Word, Excel, Outlook)
Diary management experience
Invoicing experience
Have robust attention to detail skills and a proactive nature
Approachable with outstanding interpersonal skills, with the ability to work effectively and emphatically
Deadline driven with strong attention to detail and the ability to manage your own workload
Job Types: Full time, Permanent
Salary: $487.62 - $615.27 per day
Benefits:
Employee discount
Gym membership
Life insurance
Referral program
Work from home
Schedule:
Monday to Friday
Supplemental pay types:
Bonus
Work Authorisation:
Australia (preferred)