National Emergency Management Agency (NEMA) was established on 1 September 2022 as a single, accountable Commonwealth authority that delivers a whole-of-nation approach to reducing disaster risk, planning, preparing for, responding to and recovering from all hazards across the emergency management continuum.
NEMA works closely with states and territories to deliver the best outcome for communities across Australia. To help communities respond and recover, while preparing Australia for future emergencies, we:
* Fund programs and initiatives, big and small, that help communities in times of emergency, as well as to recover and prepare, including through disaster recovery funding and the Disaster Ready Fund to help reduce the risk and impact of disasters
* Have officers located across Australia, working in partnership with states and territories to support disaster-affected communities to collectively build resilience, reduce risk and harm, and effectively respond to and recover from disasters
* Provide national leadership to share knowledge, situational awareness, and trends in disaster efforts to inform, guide and shape the national picture and decision-making at the Commonwealth, state and local government level – including through policy development and strategy to improve risk reduction, resilience and recovery
* Provide round-the-clock all-hazards monitoring and operational coordination for domestic and international emergencies, including supply chain disruptions, critical infrastructure outages, biosecurity risks and widespread cyber-attacks, and through supporting preparedness and response activities, including through the operationalisation of the Australian Government Crisis Management Framework.
For further information on NEMA's purpose, vision and values, please see the NEMA website.
Overview of the branch and section:
The Business Operations Section supports NEMA by providing enabling services for property, physical and personnel security, business continuity management and the administration of the shared services arrangement.
This includes:
* Working with the agency's property services provider in-line with the Whole of Australian Government (WoAG) arrangement to maintain the agency's accommodation arrangements
* Physical and personnel security in-line with the Protective Security Policy Framework (PSPF)
* Coordination of agency uniforms and stationery arrangements, including the ordering of inventory and supplier management
* Administering the agency's Business Continuity Management Framework
* The development, implementation and review of business operations policies and training activities which relate to property, security and business continuity
* Administering the agency's shared services arrangement with Home Affairs.
About the role:
This role is based in our Canberra, ACT office. Staff are required to work onsite for this role. Flexible working arrangements can be negotiated in accordance with NEMA's Enterprise Agreement and the operational requirements of the role.
The Assistant Director, Property reports to the Director, Business Operations. The role is responsible for leading delivery of enabling services within the section, ensuring the property team delivers its functional responsibilities, including working with the agency's property services provider to maintain the agency's accommodation arrangements, and physical and personnel security (in-line with the WoAG arrangements and the PSPF).
At times staff within NEMA may be required to work outside of standard business hours, particularly during the higher risk weather season.
Our ideal candidate:
We are looking for an individual who enjoys working in a rapidly evolving and forward-thinking environment. With a focus on compliance, our ideal candidate will work with a level of independence under broad direction, with a concurrent need to resolve issues and deliver quality outcomes. They will be responsible for managing a team who perform diverse tasks, ensuring quality outputs while maintaining a high level of technical and professional expertise.
The successful candidate will be self-driven and seek to achieve project outcomes in line with agency goals and objectives.
We encourage applications from First Nations people, people with disability, LGBTQIA+ people, people from culturally and linguistically diverse backgrounds, mature age people and people from other diverse backgrounds. We are committed to providing a working environment that values diversity and inclusion and supports staff to reach their full potential.
The key duties of the position include:
* Coordinate and administer the agency's property portfolio, including:
o Maintaining property management documentation, including the agency's Strategic Property Plan
o Managing leases across the agency's metropolitan and regional property portfolio
o Oversee financial management, tracking and reporting of lease related expenditure.
* Effectively managing the agency's Whole of Australian Government Property Services Provider (PSP)
* Managing the agency's properties and facilities, including:
o Coordinating preventative and reactive facility management services through the PSP
o Overseeing property operations and delivering related projects, including fit-out and relocations
o Maintaining the office emergency management functions, including wardens, training and evacuation exercises
o Coordinating agency reporting, including the annual Australian Government Property Register and Emissions Reporting processes.
* Manage corporate services arrangements, including:
o Mail and courier services (via the shared services arrangement)
o WoAG stationery and office supplies arrangements
o Uniform arrangements.
* Undertake procurement and contract management activities in accordance with the Commonwealth Procurement Rules
* Develop, implement and review corporate policies and training activities related to the above responsibilities.
Role requirements/qualifications:
* NV1 level security clearance is required for this role
* Experience in a similar role or comparable duties
* Ability to manage competing priorities and deadlines
* Demonstrated ability to exercise autonomy and initiative in team management while allocating resources and managing priorities to meet objectives
* Ability to work closely and collaboratively with internal and external stakeholders to achieve agency objectives
* Excellent written and verbal communication skills
* Quality assurance, monitoring and compliance skills
* Demonstrated ability to provide significant contribution to innovation and business improvement strategies
* The ability to identify and resolve issues quickly and escalate as required
* Demonstrated resilience and ability to work in an agile mindset, adapting to new and changing priorities.
Eligibility
To be eligible to work with the NEMA you must:
* Be an Australian Citizen
* Fulfil the Agency's minimum requirements by satisfactorily answering all screening questions during the application process and successfully undergo a National Police Check
* Obtain and maintain a Negative Vetting Level 1 (AGSVA) security clearance
* Satisfy a probation period (if applicable)
* Undergo a health assessment (if applicable).
Notes
Remuneration: The Agency offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position.
If you have identified as having a disability, please indicate whether you require any support throughout the selection process. For further information please contact Recruitment: ***********@homeaffairs.gov.au.
Getting to know the National Emergency Management Agency
Who we are: NEMA works closely with local communities as well as state and territory governments to deliver the best outcome for communities across Australia. To help communities respond and recover, while preparing Australia for future emergencies, we:
* fund programs and initiatives, big and small, that help communities in times of emergency, as well as to recover and prepare, including through disaster recovery funding and the Disaster Ready Fund to help reduce the risk and impact of disasters;
* work with communities, industry and non-government organisations by connecting local Regional Support Officers and other NEMA staff right around Australia, to share lessons learnt, provide awareness on navigating government services, and gain community and industry-led ideas and concepts to inform strategic policy and planning;
* provide national leadership to share knowledge, situational awareness, and trends in disaster efforts to inform, guide and shape the national picture and decision-making at the Commonwealth, state and local government level – including through policy development and strategy to improve risk reduction, resilience and recovery; and
* provide round-the-clock all-hazards monitoring and operational coordination for domestic and international emergencies, including supply chain disruptions, critical infrastructure outages, biosecurity risks and widespread cyber-attacks, and through supporting preparedness and response activities, including through the operationalisation of the Australian Government Crisis Management Framework.