The Position:
1. Invoice Processing: Review and process invoices, ensuring accuracy and completeness. This includes matching invoices to purchase orders and receiving documents.
2. Vendor Relations: Communicate with vendors regarding invoice discrepancies, payment inquiries, and any other payment-related matters.
3. Payment Processing: Prepare and process payments to vendors, which may include checks, electronic transfers, or other payment methods.
4. Expense Reports: Review and process employee expense reports, verifying receipts and compliance with company policies.
5. Account Reconciliation: Reconcile accounts payable transactions to ensure that all payments are accurately recorded and that no discrepancies exist.
6. Record Keeping: Maintain accurate and organized records of all financial transactions related to accounts payable.
7. Expense Control: Monitor and control expenses to ensure that the company's financial resources are used efficiently.
8. Reporting: Prepare financial reports related to accounts payable, including aging reports, cash flow projections, and other relevant reports.
9. Compliance: Ensure compliance with company policies, accounting standards, and legal regulations in all accounts payable processes.
10. Vendor Setup: Assist in the setup of new vendors, including verifying their information and financial credentials.
11. Audit Support: Provide support and documentation for internal and external audits related to accounts payable.
12. Problem Resolution: Investigate and resolve any payment discrepancies, billing issues, or disputes with vendors.
13. Process Improvement: Identify and implement process improvements to increase efficiency and accuracy in accounts payable procedures.
14. Software Proficiency: Utilize accounting software and enterprise resource planning (ERP) systems to streamline and automate accounts payable processes.
15. Communication: Collaborate with other departments, such as purchasing, finance, and procurement, to ensure smooth and accurate processing of accounts payable transactions.
Our Benefits:
16. Access to staff discounts with companies
17. Traineeship opportunities for eligible employees
18. Career development via our internal Learning Management System
19. Internal opportunities within our global organisation
20. Flexible Working Arrangements
Minimum Criteria:
21. Accounting/Finance related qualifications
22. Experience in a high-volume AP role for at least a year
23. Sound knowledge of basic accounting principles
24. Customer service focused with good problem solving skills
25. Strong attention to detail and task completion focus
26. Intermediate skills on Microsoft Office Suite
27. Willing to complete background/probity check (National Police Check)