Assistant Company Secretary - Technology & Data Infrastructure
Reporting to the Director, Company Secretary – Subsidiaries, you'll provide comprehensive company secretarial support across the Group entities, facilitating the smooth running of Board and Committee processes and maintaining best practice governance standards across the region.
Key Responsibilities
Administration of Board and Committee meetings, including scheduling meetings, collation of Board packs, and drafting skeleton Board minutes for all entities in the Group.
Maintain statutory records for all entities in the Group on SharePoint and implement document management protocols and file maintenance for the team.
Maintain the Group Structure Chart and prepare simplified versions.
Maintain the Directors' Interests Register and assist with Annual Director Disclosures.
Coordinate document execution, certification or notarisation where required across the Group.
Monitor the Company Secretariat mailbox and triage tasks.
Proactively implement initiatives to drive efficiencies in processes and procedures, utilising digital solutions where appropriate.
Develop and maintain collaborative relationships with internal partners at all levels, especially Finance, Tax, Treasury and Legal, as well as Directors' Executive Assistants.
Instruct external service providers when necessary.
Support Group projects as required.
About You
Tertiary qualified with 5+ years' experience in a similar company secretariat or governance role.
Certificate in Corporate Governance (GIA/CGI) highly regarded.
Strong organisational and administrative skills with exceptional attention to detail.
Excellent interpersonal skills and discretion in handling confidential information.
Adaptable, proactive and able to thrive in a fast-paced, evolving environment.
Experience with sophisticated or cross-border board structures will be advantageous.
Please send your resume in confidence to Douglas Mouritz, Executive Search Consultant, at or call for a confidential discussion on
Greenfields will only accept documents in MS word or PDF format. We do not accept or open external links to profiles or adverts. Only successful candidates will be contacted.
Job Details
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Legal
Industries: Technology, Information and Media and Data Infrastructure and Analytics
Location: Sydney, New South Wales, Australia
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