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Overview
Our Company
We help our consumers imagine and create better places and spaces in which to live and work. DuluxGroup's origins date back to 1918, with its original heritage in decorative paint for Australian and New Zealand homes. Headquartered at Clayton in Victoria, DuluxGroup operates 22 main manufacturing sites, more than a dozen distribution centres and more than 100 company owned trade stores as part of an extensive supply chain across Australia, Recent Zealand, Papua New Guinea, as well as Asia, the UK and Europe. Our Supply Chain is the heart of our success and is driven by our passionate, innovative people.
This role supports the Facilities team by delivering high-quality business administration services and by fostering a positive, safe working environment. The successful candidate will champion quality systems and a customer-focused approach by building and maintaining strong relationships with stakeholders across the business.
Your Role
The Administration Coordinator plays a vital role in supporting the Facilities team by delivering high-quality business administration services. Key responsibilities include stakeholder engagement, data entry for accounts payable and maintenance, preparation of purchase orders and vendor payments, and compiling and presenting business information.
This role supports a positive team culture and safety. The successful candidate will champion quality systems and a customer-focused approach by building and maintaining strong relationships with stakeholders across the business.
Key Responsibilities
- Facilities Administration: Provide business support including stakeholder coordination, accounts payable data entry, purchase orders, and vendor payments.
- Vendor & Compliance Management: Maintain accurate vendor records, ensuring licences and insurances are valid before work commences.
- Work Order & AP Processing: Manage work order requests and ensure timely, accurate invoicing and time records.
- Safety & Sustainability Oversight: Enforce site safety protocols, conduct inspections, and maintain compliance documentation.
- Stakeholder Communication: Liaise with internal teams and external contractors to support smooth operations and distribute site notifications.
- Reporting & Team Support: Manage facilities data and reporting, support budgeting, and assist with mailroom and reception functions as needed.
Benefits
- Stay active anytime, anywhere through our partnership with Fitness Passport and get unlimited, discounted access for you and your family to a wide range of gyms and pools across Australia
- Comprehensive health and well-being support, including our Wellbeing Hub and full EAP support
- Employees with private health insurance extras cover can claim up to $1000 out of pocket gap costs annually
- Community programs such as “Community Action Day”
- Market leading Learning and Development initiatives and genuine career pathways
- 20 weeks paid parental leave (primary carers) and 2 weeks paid partner leave from day one
- Employee recognition programs
- Discounts on DuluxGroup products and through corporate partnerships
Skills & Experience
- Qualifications & Experience: Certificate or Diploma in Facilities Management or related field (preferred), with 2+ years’ experience in a facilities or property coordination role within a multi-site technical environment.
- Information Management: Ability to develop systems for storing and managing commercial and confidential data.
- Communication & Stakeholder Engagement: Strong written and verbal communication skills, with confidence and tact in handling challenging situations.
- Technical Proficiency: Proficient in Microsoft Office and facilities management software, with a solid understanding of safety standards and building codes.
- Organisational Skills: High attention to detail, ability to multi-task, and meet tight deadlines.
- Analytical & Business Acumen: Numerate with data presentation skills and understanding of business operations.
Details
- Seniority level : Entry level
- Employment type : Full-time
- Job function : Administrative
- Industries : Manufacturing
Imagine a better place. At DuluxGroup, we believe in the power to 'Imagine a better place' and we want you to be part of it. You’ll work with over 50 iconic brands, with a 100+ year history, and have the stability of a global company. We foster a culture of inclusion, diversity, and flexibility, prioritising wellbeing and safety.
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📌 Facilities Administration Coordinator
🏢 DuluxGroup
📍 Melbourne