Project Admin
Attributes/Profile
* Well-developed interpersonal and communication skills with the ability to interact effectively with a range of personnel within Vertiv National team, sub-contractors/suppliers and customers
* Competent oral and written communication skills including ability to support the development of reports and submissions using excel/word & Microsoft project
* Proven ability to work well under pressure
* Proven initiative with ability to prioritise works based upon importance/urgency
* Self-starter
* Experience with Oracle or similar system
* Previous experience working in projects & team of PM's
Tasks
* Support PM's in daily activities from office when PM's onsite
* Support National PM
* Maintain open and frequent communication with the Project Manager to ensure priorities are set and expectations are clear; and Undertake any ad-hoc tasks as directed by the Project Manager
* Project closing– assist in chasing suppliers/contractors for PO's and receipting in system to allow finance to close projects to achieve forecasted targets
* Assist sales op's with project tasks to ensure forecast targets are achieved
* Assist finance with project queries/system issues
* Assist credit with project queries/system issue
* Compile project Installation & Operation manuals
* Follow-up outstanding internal & external stakeholders
* Knowledge of document control systems(Aconex etc), able to assist PM's with doc uploads, returns & filing
* Assist with backfill/coverage when PM's on leave
* Assist PM's with Project invoicing requests
* Assist PM's with Project revenue requests
* Assist PM's with Month end activities
* Assist with project revenue forecast updates, able instruct supply chain on date changes in timely manner
* Full access to oracle to review information and perform any necessary tasks
* Central point of contact for General PM team internal and external queries
* Assist with Reviewing & monitoring internal & external suppliers/factories to ensure project key milestones are met
* Raise credit/debit requests on behalf of PM team
* Arrange meetings, including sending meeting agendas, meeting minutes, invitee lists, booking rooms and occasional catering
* Record, register, control and maintain all documentation required for the Project Team
* Retrieve necessary information (e.g. customer/team documents, requirements, deliverables, etc);
Update National contract monthly reports and present updates to customer in weekly meetings
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