OverviewBRPH is looking for a Construction Project Administrator for our Melbourne, Florida office.
The Construction Project Administrator assists & supports the Project Management team in performing administrative functions such as assisting in transmitting documents to/from Client/Subs/Suppliers/etc., managing general document controls, monthly billings, assisting in subcontractor & supplier billings/invoices, assisting in job-site employee on-boarding & off-boarding, and other tasks as assigned by the Project Manager.
ResponsibilitiesESSENTIAL DUTIES AND RESPONSIBILITIES: Coordinate and process/manage all badging requests.Processes and tracks SubmittalsProcesses and tracks formal correspondence with Clients and SubcontractorsCreates purchase orders.Processes and codes all invoices for paymentProcesses subcontractor monthly pay appsFollows up on owner responses for requested informationTracks all material purchases and service orders for the projectOrders supplies for job office and projectAssist with management of site deliveries and ensure badging is completed in advance.Orders materials.Assists Safety Department with inventory maintenance of PPE on site.Creates job site bindersDeeply engaged in document controlsCarries out administrative reviews on documents such as formatting, numbering, basic grammar, and spelling checksHandles logistics support such as reserving flights, rooms, cars, etc.
coordinating with the customer if necessary.Assists Project management with administrative support such as expense reports and other paperwork.QualificationsEDUCATION and/or EXPERIENCE: Minimum of an associate degree or equivalent from two-year college or technical school; or four or more years related experience and/or training; or equivalent combination of education and experience.Must have a minimum of four years of experience performing work in the role of Project Administrator or a similar position, in a construction environment.Must have a minimum of two years of experience in accounting.Must have experience drafting meeting minutes from notes and combining others' notes into a single document.Must have experience taking meeting minutes and preparing formal meeting minutesOTHER SKILLS and ABILITIES: Must have ability to operate a computer and be skilled in the following software.
Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointProcoreBIM 360 is preferredPHYSICAL REQUIREMENTS: PHYSICAL DEMANDS:To successfully perform the essential duties of this position, an individual must be able to sit at a desk for four or more hours per day, and frequently lift and carry objects up to 10 pounds.
Reasonable accommodations may be made to assist individuals with disabilitiesto perform essential job functions.
LIMITATIONS AND DISCLAIMER:The above job description is meant to describe the general nature and level of work being performed; it is not intended as an exhaustive list of all duties, responsibilities, and required skills for the position.
Employees will be required to follow any other job-related instructions and to perform other duties requested by their supervisor in compliance with Federal and State Laws.
This job description may be changed to include new responsibilities and tasks or change existing ones as management deems necessary. EOE/AA/MFDV
#J-18808-Ljbffr