Workplace facilities coordinator

Workplace Facilities Coordinator / Receptionist

Location: Bendigo, VIC

Employment Type: Full-Time, 12-Month Contract

Hours: Monday to Friday, Standard Business Hours

Work Arrangement: 100% Onsite

An opportunity exists for an experienced and organised Workplace Facilities Coordinator / Receptionist to support the day-to-day operations of a busy office based in Bendigo. This role is responsible for delivering a professional front-of-house experience while coordinating a broad range of workplace and facilities services. The successful candidate will be highly organised, customer-focused and comfortable managing multiple priorities in a fast-paced environment.

• Act as the first point of contact for visitors, employees and contractors
• Manage reception operations and general enquiries
• Coordinate meeting room bookings, setup requirements and room readiness
• Manage incoming and outgoing mail, courier services and mailroom activities
• Arrange catering for meetings, training sessions and workplace events
• Maintain office supplies, stationery and kitchen stock levels
• Coordinate facilities-related requests and liaise with building management and service providers
• Support workplace events and office-wide initiatives
• Ensure reception, meeting rooms and common areas are maintained to a high standard
• Assist with onboarding logistics and workplace inductions
• Maintain workplace records, documentation and administrative processes
• Provide general administrative support as required

• Previous experience in reception, workplace coordination, facilities administration or office support
• Strong organisational and multitasking abilities
• Excellent communication and stakeholder management skills
• Professional presentation and customer service focus
• Ability to work independently and manage competing priorities
• Strong attention to detail and problem-solving skills
• Proficiency across Microsoft Office applications
• A proactive and flexible approach to work

• Full-time, Monday to Friday role
• 12-month contract opportunity
• Bendigo-based office location
• Diverse and varied workload
• Collaborative and professional working environment

If you enjoy being the person who keeps an office running smoothly and takes pride in delivering a positive workplace experience, we'd love to hear from you.

At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.