The filling of this employment opportunity is intended to constitute an affirmative measure under Section 8 (1) of the Racial Discrimination Act 1975 and is restricted to Aboriginal and Torres Strait Islander applicants.
The Aviation, Land and Maritime Transport (ALMT) Program is responsible for delivering aviation meteorological services, which provides the aviation industry with specialised meteorological services contributing to safe and efficient aviation operations within the Australian Flight Information Regions and the Asia-Pacific Region.
The service includes the provision of observations, forecasts, warnings and advisories, and is provided within the technical and regulatory framework of the International Civil Aviation Organization (ICAO) and the World Meteorological Organization (WMO).
This position would suit an applicant with experience in project/program support and/or with a career objective to move into project management.
The successful applicant will be working in the Aviation Service Development (ASD) section and will work closely with the relevant Project/Program Managers across ALMT to ensure project/program outputs which are aligned with the Bureau Delivery Framework are delivered within time and budget constraints. The role is to provide quality control and support to all projects within specified programs of work, promoting enterprise standards, tools and templates, and will provide support to specified Aviation Service Development Managers. The position will also provide program support to the ALMT program.
We are seeking a motivated candidate with excellent communication and interpersonal skills and a customer focus as they will frequently liaise with staff across different teams and with senior management. They will be expected to work under limited supervision and deliver high quality results. The ability to be highly proactive and flexible is essential. The candidate will have well established teamwork skills and have a passion for working with people and a customer‑centric approach. Our ideal candidate is dedicated to supporting their team initiative.
Importantly, the candidate will work effectively across a diverse range of skillsets including ICT experts, policy development, technical writing, procurement and communication function. To be successful and thrive in the role, the Program Support Officer must consistently meet set deadlines, sustain high quality outputs, marshal broad expertise towards common outcomes, and have a meticulous approach to project documentation and standards.
Strong project coordination experience is desired. Candidates will also ideally be familiar with the Prince 2/Managing Successful Programs framework or have experience working on projects and be able to prepare high quality written material including project plans and reports, and the production of portfolio data and reports.
Key Duties of the Position
1. Support ALMT Project Managers and the Program Manager in the establishment, review and update of project and program documentation.
2. Work with Project Managers to support the risk and issue management process.
3. Support the program and project schedule monitoring in Microsoft Project Online to ensure tasks are completed and milestones are met, escalating any actual or likely schedule slippages to the Project/Program Managers as required.
4. Build and maintain strong relationships with key business partners, including the Enterprise Project Management Office (EPMO), and stakeholders involved in delivering the Bureau's Strategy .
5. Support Aviation Service Development through Quality Management, reporting and general program activities and responding to stakeholders or Executive requests for information.
6. Manage secretariat requirements as required for Project and Program governance groups including scheduling meetings, preparing agendas and meeting packs; preparation and review of minutes, and follow up with responsible owners of outstanding actions from meetings.
7. Where applicable, assist Communication Leads in developing and distributing stakeholder communications. Ensure the Aviation Service Development SharePoint site and the ALMT Program Governance SharePoint site is maintained with latest communications material.
8. Support ALMT procurement activities for projects and software licensing, while complying with all Bureau work health and safety policy and procedures.
9. Commitment to APS Values, Employment Principles and Code of Conduct and an understanding of the Bureau's Commitment to Diversity and Inclusion and the Bureau Way.
Eligibility
A degree or diploma from an Australian educational institution, or a comparable overseas qualification.
Getting to Know the Bureau of Meteorology
The Bureau of Meteorology is one of the few organisations that touches the lives of all Australians and across the continent, every day. The Bureau works across Australia and remote islands, providing services from the Antarctic to beyond the equator, and from the Indian Ocean to the Pacific. We are Australia's national weather, climate and water agency, in the Agriculture, Water and Environment portfolio of the Australian Government, operating under the authority of the Meteorology Act 1955 and the Water Act 2007. We provide data, information, knowledge, insight and wisdom to help Australians prepare and respond to the realities of their natural environment, including droughts, floods, fires, storms, tsunami and tropical cyclones. Our products and services include observations, forecasts, analysis and advice covering Australia's atmosphere, water, oceans and space environments. We undertake focused scientific research in support of our operations and services. Through regular forecasts, warnings, monitoring and advice, we provide one of Australia's most fundamental and widely used public services. We have strong relationships with our customers, partners and stakeholders in Australia, including the Australian Community and the emergency services sectors, all levels of Government, and focus sectors including aviation, agriculture, energy and resources, national security and water.
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