If you are looking to join a dynamic and growing team, Islands West Produce is currently hiring With a long history in Victoria, we take pride in providing excellent client service and being passionate about our Islands West product offerings. The Payroll & AP position, a main contact point for the Accounting Department, is a diverse role. Their responsibilities include handling bi-weekly payroll, staffing hours, benefits programs, and managing and processing financial payables for the company and its subsidiaries. The regular tax filings for payroll source deductions and GST as required. Additionally, the AP & Payroll Administrator assists the Accounting Manager with various tasks, including bank reconciliations and preparing monthly meeting reports.
DUTIES / RESPONSIBILITIES
Payroll
Responsible for the preparation and processing of bi-weekly payroll
Ensure accuracy of approved timesheets
Track and deduct special payroll deductions
Ensure all data files are complete for transmission to ADP. Investigate and resolve payroll issues with Human Resources, Operations, and management
Prepare and ensure the timely processing of journal entries into the accounting system
Quarterly and Annual WorkSafe reporting
Prepare T4s, ROEs and various payroll reports as requested
Ensure new enrollments, terminations, or changes to employees' benefits are updated in a timely manner in the benefit company portals
Other payroll duties as assigned.
Accounts Payable
Generate cheques and EFT payments, forward for signature or authorization
Prepares and posts accounts payable transactions
Ensured all company payments are issued in a timely manner in accordance with terms
Match customer invoices with purchase orders and receiving documents
Manage the Aged AP listings
Follow established processes and procedures to ensure accurate invoice entries
Must maintain accurate and well-filed data to assist in easy finding when needed for questioning or audits.
Additional Accounting Responsibilities
Complete and maintain WCB claims
Support the Accounting Manager with preparation for budget meetings
Reconcile company credit card statements
Be up to date with Revenue Canada and be compliant accordingly.
Prepare various report and worksheets on weekly, monthly, and period ends as needed and directed
Maintaining Daily Exchange Rate
Daily Posting of GL Batches
Provide administrative support to the management as requested
Other duties as directed by the Accounting Manager.
QUALIFICATIONS
(Minimum acceptable qualifications, experience & personal qualities required by the job holder)
Payroll experience (preference given to members of the CPA)
Payable experience of accounts (knowledge regarding EFT and cheque payment methods)
Familiar with Benefits program implementations
Ability to calculate figures and amounts such as discounts and interest
Full understanding of Revenue Canada documents.
Familiar with WorkSafe requirements
Personality & Aptitudes
Hands-on individual with a strong work ethic
Strong and firm, with integrity, empathy, and high standards for self and others
Mature, responsible, and reliable
Good business sense and resourceful
Capable of strategic thinking and analysis
Meticulous and attentive to details
Open-minded, flexible, and able to adapt and succeed in a multi-cultural work environment
Possess positive and constructive work attitudes
Language & communication skills
Strong interpersonal and communication skills
Effective conflict resolution skills
Exceptional relationship-building abilities
Other knowledge & skills
Strong business writing skills
Familiarity with Sage 300 & ADP software
Computer proficiency in Microsoft Office programs, and Windows
Strong organizational skills
Demonstrated continuous learning and personal/professional development
BENEFITS
Extended healthcare benefits eligibility
Employee discounts on products.
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