Caulfield Grammar School is an internationally recognised, independent, co‐educational school committed to providing exceptional educational opportunities from Early Learning through to Year 12. With over 3,700 students across 4 campuses and our Ascend Programs in Yarra Junction and Kakadu, Caulfield Grammar passionately strives to deliver innovative specialist educational programs enabling quality learning everyday, in every experience, for every learner, for life.
Role
The Maintenance Coordinator is responsible for coordinating and administering maintenance services across the School's campuses. This role provides critical administrative and system support to ensure maintenance activities are planned, scheduled, and delivered efficiently, safely, and inline with school requirements. It is primarily an administration and coordination role and does not involve hands‐on maintenance work. This is a permanent full‐time position based at the Caulfield Campus, with regular travel to other campuses including Wheelers Hill, City, Malvern Campus, and Shelford Campus.
Key Duties
* Coordinate and administer all maintenance activities across multiple campuses, including fire services, cleaning, and security contractors.
* Act as the central point of contact for maintenance requests, triaging work orders and ensuring timely resolution.
* Raise and manage purchase orders, process invoices, and support financial administration related to facilities and maintenance.
* Schedule preventative and reactive maintenance works, ensuring minimal disruption to school operations.
* Maintain accurate records within maintenance and facilities management systems.
* Support the Facilities and Maintenance Manager with forward planning for maintenance, minor works, and school improvements.
* Build effective working relationships with Facilities Managers and key stakeholders across campuses.
* Ensure compliance with safety protocols, assist with audits, report hazards and incidents, and support workplace safety initiatives.
* Provide general administrative support related to facilities and maintenance operations.
* Model and live the Caulfield Grammar School values and behaviours.
Skills and Experience
* Demonstrated experience in a coordination or administration role, ideally within facilities or maintenance environments.
* Strong system administration skills, with the ability to manage work orders, schedules, and documentation.
* Previous exposure to maintenance, facilities, or trade environments, with the ability to understand and prioritise maintenance needs.
* Proven organisational and time‐management skills, with the ability to manage multiple requests across sites.
* Strong communication skills and the ability to build positive relationships with a wide range of stakeholders.
* High attention to detail and problem‐solving capability.
* Elevated Work Platform and High‐Risk Work License.
* A Trade Qualification in a related discipline.
* Current Employment Working with Children Check.
Why Caulfield Grammar School
Our culture is defined by the five values: Pursuing Excellence, Inspiring Creativity, Thriving Together, Embracing Diversity, and Living Wholeheartedly. These values guide the way we work together with passion and authenticity based on our guiding principle of a Mind for Life.
Benefits
* Competitive base and 13% superannuation
* Continuous professional development opportunities
* Access to outstanding facilities and resources
* Health & wellbeing activities throughout the year
* Employee Assistance Program (EAP)
Enquiries
Employment@caulfieldgs.vic.edu.au
Commitment to Safety and Compliance
Caulfield Grammar School is committed to ensuring the safety and wellbeing of our School community. All employees, direct or indirect contact volunteers, third‐party contractors, and external education providers are required to comply with our Child and Youth Safe Policy and our Child and Youth Safe Code of Conduct.
Applicants will be required to undergo background checks as per the Schools Security Vetting Policy and guidelines.
Attachments
* Maintenance Coordinator_PD.pdf
#J-18808-Ljbffr