Job Title
Safehand Mailroom Administration Officer
Location
RG Casey Building, 10 John McEwen Crescent, Barton, ACT ****
Responsibilities
Prepare, label and weigh packages for international delivery.
Register and receipt mail items.
Load and unload mail trucks.
Drive distances to deliver mail (e.g., Canberra to Sydney Airport).
Arrange pickup times with mail carriers.
Gather shipping quotes, as required.
Assist in the preparation of diplomatic courier travel documentation, such as laissez-passer and manifests.
Perform general accounts payable duties, including preparing and emailing invoices and following up outstanding invoices.
Possibly travel to escort diplomatic bags containing classified and sensitive material between DFAT and Australian diplomatic missions.
Skills & Experience
Core Technical Skills
Able to lift 30 kg.
Ability to drive long distances.
Detail-oriented.
MS Office knowledge.
Non-Core Technical Skills
Verbal and written communication skills.
Research and analytical skills.
Problem-solving skills and judgment.
Stakeholder engagement and customer service skills.
Time and project management skills.
Information and record management skills.
Physical Requirements
Regular standing, handling, talking or hearing.
Regular walking, reaching with hands and arms, pushing a loaded dolly/hand truck, and sitting in a vehicle.
Occasional work in confined spaces.
Requirement to lift up to 30 kg regularly. Work may be irregular or long hours.
Capabilities
Sort incoming and outgoing mail as directed.
Pack and prepare mailroom bags for dispatch.
Receive mailroom bags.
Learn basic operations of mailing equipment and software, phone systems, Windows-based computers, and other software programs as necessary.
Lift heavy bulky items.
Drive long distances (up to 4 hours).
Work sometimes, long and irregular hours.
Demonstrate attention to detail to ensure travel documentation is accurate.
Handle stressful situations and different personalities calmly.
Communicate effectively to assist clients and explain services provided by the mailroom.
Qualifications
Desirable: Office Administration – General duties.
Certifications
NV2 Security Clearances.
ASIC pass, or ability to gain an Australian ASIC pass.
Current driver's licence.
Security Clearance
This is a security designated position. Candidates must hold a current Australian Government Negative Vetting Level 2 security clearance prior to commencement.
Other Details
See the RFQ for contractual, payment, and compliance requirements related to this engagement.
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