Overview
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The core of this role requires a broad, experienced, multi-skilled, energetic admin person, ideally with previous bookkeeping, rostering, and payroll exposure (or a desire to learn).
If you seek more than admin and wanting diversity and autonomy, this is your role.
You will provide support to the senior team and the business overall.
About You
The major software platforms you will use are Outlook, Excel, and Word.
Ideally, you will have had exposure to Xero and Deputy or a desire to learn and expand your skill base.
There will be a handover and initial training period with ongoing training.
It is a hands-on, 3-day-a-week (Friday, Monday, Tuesday) 15-20 hours, work-from-office permanent part-time role.
We are happy to explore a flexible start date
Our modern, bright offices are co-located on-site with our manufacturing and main warehouse, where you can enjoy our family-valued culture
You are a very experienced admin or finance person who is articulate and has worked in a medium-sized business, ideally with a manufacturing and or multisite environment.
About Us
We were established in 1973 (52 years ago) and have nine retail picture framing stores in Melbourne Metro, the most advanced automated manufacturing picture framing facility in Australia, wholesale, import, drop-ship and e-commerce.
What your day/week/month will look like
These are insights into the daily responsibilities that you could expect.
Admin Functions
Phone answering (minimal)
Missing or damaged freight queries (minimal)
Ad hoc purchasing of stationery & consumables
Team Uniform ordering
Supporting organising training/sales/Christmas party style events
Marketing support
Purchasing support
General communications to our team
Rostering, Payroll and Finance Assistant
There may be elements below that you may not have had direct experience in; however, if you are computer literate and desire to learn, we will work with you to add this to your skills base using Xero and Deputy.
Bank and credit card reconciliations.
Debtor invoicing (minimal)
Debtors
Creditors
Retail rostering support, Timesheet approval, Payroll Processing.
On and Off-boarding processes
Note: To be a successful candidate, you will need unrestricted permanent Australian work rights and a clear, current Police Check (which we pay for).
Next steps
Please apply with your resume, including any formal qualifications and indicating the size of your previous employers (small, medium, or large).
Also, please include the software platforms you have used and your self-assessment of your skill level (beginner, intermediate, or advanced), together with a cover letter noting your current suburb.
To be a successful candidate, you will need unrestricted permanent Australian work rights and a clear, current Police Check (which we pay for)
Application questions
How many years' experience do you have as a Finance and Administration Assistant?
Which of the following statements best describes your right to work in Australia?
Which of the following accounting packages are you experienced with?
Do you have experience in administration?
Do you have experience using Xero?
Which of the following Microsoft Office products are you experienced with?
Do you have a current Police Check (National Police Certificate) for employment?
To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.
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