Overview Of Position
Serves as a technical support establishing and maintaining attendance, truancy, medical and other records that affect student attendance. Monitors, maintains, tracks, documents and processes student attendance, discipline and legal documents and release files and records, ensuring compliance with District, State and Federal regulations and policies. Represents the District in attendance related proceedings, monitors student teacher's assistants performing entering data into PowerSchool for accuracy and responds to inquiries requesting student attendance information. Periodically provides medical attention to students.
Essential Functions
30%
Attendance record keeping; confidential file and record maintenance
30%
Respond to information requests from school administrators, school truancy specialists, parole officers, law enforcement and other agencies regarding attendance infractions, truancy, etc. Provide written reference, reports and information in accordance with District, State and Federal rules and regulations, ie, Becca Bill. Mail attendance profiles and truancy letters to parents, guardians and other agencies which support the student's academic success.
15%
Document processing (attendance printouts, facsilmiles, suspension notices, etc.). Run reports for students with 20-consecutive absences for withdrawal purposes. Post interventions relating to truancy in PowerSchool for presentation in compliance with District, State and Federal policies.
5%
Train teachers and building staff on attendance policy and procedure.
5%
Manage public use building reservations. Collaborates with Building Rentals as needed.
5%
Interview, select and train student teacher assistants on attendance policy and procedures and PowerSchool; monitor their work for accuracy.
5%
Monitor students with disruptive behavior. ?
5%
Provide first aid to ill or injured students.
Other Functions
Special projects as assigned
Performs related duties consistent with the scope of the position.
REPORTING RELATIONSHIPS
Reports to the Principal/Program Manager or other administrator(s), as assigned, with lead direction from the Office Administrator.
Knowledge, Skills And Abilities
Knowledge
Working knowledge of WA State Compulsory Attendance Law RCW 28A.225;
Working knowledge of WA State Juvenile Act RCW 13.40;
Public Disclosure RCW, District policies/procedures, federal and State laws related to student attendance;
Educational requirements for graduation;
Knowledge of office procedures including grammar, proofreading, phone skills and spelling.
Skills
Read and interpret attendance data, Becca Bill (WA State Compulsory Attendance law), and District attendance policy;
Detail oriented;
Skill and experience operating a computer and software programs, including Microsoft office suite and custom software applications;
Accuracy (data entry, etc.)
Abilities
Process reports and requests from law enforcement, probation officers and agencies working with students, including, but not limited to: truancy letters, sub-teacher reports, perfect attendance reports, mismatch reports, attendance profiles, teacher's compound reports, tumbles & bell schedules, e-SIS, and troubleshooting reports;
Ability to follow tasks to completion and work with minimal or no supervision;
Ability to operate general office machines, ie, copier, fax, computer;Ability to set up and maintain an accurate filing system/records;
Work efficiently, organize and set priorities
Maintain strict confidentiality
Work with minimal supervision
Work under pressure and meet deadlines
Multitask
Work with diverse populations on sensitive matters
Maintain complex filing systems
Provide liaison support to staff, agencies, parents and guardians
Establish and maintain positive and effective working relationship with students, staff, parents, guardians and agency personnel
Provide first aid to students and staff
Responsibility
Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is some opportunity to significantly impact the Organization's services.
Working Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally the job requires 70% sitting, 10% walking, and 20% standing. The job is performed under a generally hazard free environment.
Education
Typical Qualifications
High school graduation or GED equivalent.
Preferred Education
AA Degree (Administration Office Professional or Business Technical)
YEARS Of RELEVANT EXPERIENCE
Two (2) years of secretarial/clerical work experience that included record keeping and/or statistical work.
Preferred Experience
Five (5) years of relevant experience in an educational office setting, preferably High School.
Substitution
One (1) year of college or business school may substitute for one year of the required work experience on a month-for-month basis.
Required Testing
None.
Certificates & Licenses
Valid State of Washington Driver's License or equivalent mobility; CPR
Continuing Education/Training
PowerSchool, SAP
Clearances
Criminal Justice Fingerprint and Background Clearance
Seattle Public Schools benefits are administered by the Washington State Healthcare Authority (HCA) under the School Employees Benefits Board (SEBB). Click
Eligibility for benefits is determined by the number of hours employees are anticipated to work during the school year (September 1 through August 31). Any employee who is scheduled to work 630 hours or more in a year is eligible for benefits.
Salary Schedule
Please find the salary schedule associated with this role and others like it
01
Have you earned a high school diploma or GED equivalent?
Yes
No
02
How many years of college or business school have you completed?
None
1 year
2 years
3 years
4 years
5 years
More than 5 years
03
Do you have two years of clerical or secretarial work experience that included record keeping and/or statistical work?
Yes
No
04
Are you a current Seattle Public Schools classified SAEOP employee in a permanent FTE position?
Yes
No
05
Are you a current Seattle Public Schools classified SAEOP substitute?
Yes
No
06
Please summarize what best qualifies you for this position.
07
How many years of experience do you have in an educational office setting?
None
1 year
2 years
3 years
4 years
5 years
More than 5 years
Required Question