From 1 April 2025 the Public Service Regulations introduce a new approach to review of promotion decisions. To find out more go to mpc.gov.au
Flexible working arrangement may be negotiated in line with operational requirements.
Learn how a merit list or pool may be used
Learn how a merit list or pool may be used
Applicants suitable for the role but not offered the position for the current vacancy, may be placed in a merit list or pool. If the applicant agrees, the results may be shared with other Australian Public Service (APS) agencies for filling similar roles. Applicants may be offered a future role, without the need to reapply. A merit list or pool may be used for up to 18 months.
This merit list or pool may be used to fill other vacancies anywhere in Australia.
For more information about Merit Lists or Merit Pools please go to APSC's website - The APS Merit Principle
Executive Assistant to the Chief Financial Officer
Canberra ACT
Working to the Chief Financial Officer (CFO), the role of the Executive Assistant (EA) is varied and covers a full range of executive and administrative support services. Its key responsibility is to provide high-level administrative support and coordinate the section's activities in relation to reporting, people and budget requirements. In addition, the role will also support the provision of secretariate functions for the Audit Committee.
This is a very busy role with a wide-range of tasks and responsibilities. Hence, it requires someone who is able to organise their daily workload and manage priorities in order to meet deadlines within strict time constraints. The ability to work autonomously, demonstrate initiative, flexibility and sound judgement is a key capability to performing successfully in this role.
Due to the confidential and complex nature of the work undertaken by the CFO, it is imperative that the Executive Assistant has an ability to work in an environment which requires tact and discretion.
As this role works across a varied and geographically dispersed team, it requires someone who is a team player and who is able to work collaboratively with managers and staff across the Finance Branch and Corporate Services to achieve results.
The key duties of the position include:
Executive Support
- Manage the day-to-day operations of the offices of the CFO, including telephone, calendar, travel and e-mail.
- Liaise with staff across the Court to coordinate section activities.
- Plan and coordinate section meetings including preparing correspondences, collating and disseminating agenda and papers, arranging travel, taking minutes, and monitoring follow-up actions.
- Assist the CFO in preparing presentations for meetings involving Executive Management, Judges and staff, as well as collation of information and date for newsletters and reporting dashboards.
- Assist in investigating and managing expense reporting for the section.
- Provide miscellaneous administrative support to the CFO in the performance and recording of special project work.
- Undertake minor research tasks, and prepare routine correspondence, response and reports.
- Maintain, review and update general administrative systems and procedures.
- Act as point of contact for the Branch intranet page.
- Other duties as directed.
Reporting and Compliance
- Coordinate the preparation and distribution of routine reports and meeting agendas and disseminate copies to the relevant stakeholders.
- Assist in the preparation of input to the Annual Report and the Corporate Plan and Budget.
- Other duties as directed.
Audit Committee Secretariate
- Assist the CFO and the Risk & Audit Advisor in preparing routine correspondence, response and reports.
- Assist in drafting meeting agendas, chasing up papers for distribution, and preparing and collating papers for pre meeting review.
- Assist in drafting final meeting agenda, preparing and distributing papers.
- Record minutes of meetings.
- Prepare minutes of meetings for review, circulate for feedback and finalisation.
- Other duties as directed.
- Strong experience in providing high level administrative support services. Experience as an Executive Assistant will be highly regarded.
- Strong organisational skills, initiative and flexibility to manage workload and perform under pressure. Ability to take initiative and be adaptable to changing work priorities and requirements.
- Demonstrated ability to build and maintain positive and productive working relationships with a variety of stakeholders, including senior staff.
- Well-developed oral and written communication skills, including proven ability to communicate effectively with stakeholders at all levels and prepare professional business documents.
- Proven ability to exercise good judgment and maintain high-level professionalism and discretion in handling confidential information.
- Well-developed skills in using office-based software, financial accounting and other systems.
Notes
How to apply
To apply, please complete the application form on the Court's careers portal. If you have any issues with applying, please email recruitment@fedcourt.gov.au .
As part of your application, you will be required to submit a written response to the selection criteria listed in the position description (maximum word limit 1500). Please ensure this document is attached before submitting your application
Employment with the Court is subject to the conditions prescribed in the Public Service Act 1999, and the following:
- Australian citizenship – the successful applicant must hold Australian citizenship;
- Security and character clearance – the successful applicant must satisfy a Police Records Check, and may also be required to complete security clearances during the course of their employment;
- Successful applicants engaged into the APS will be subject to a probation period
Interested candidates who have received a redundancy benefit from an APS agency are welcome to apply, but note that they cannot be engaged until their redundancy benefit period has expired.
Diversity and Inclusion
Federal Court Australia is committed to supporting an inclusive and diverse workforce and welcomes and encourages applications from People with Disability. First Nations peoples, LGBTIQA+ people, people from Culturally and Linguistically Diverse backgrounds, Mature age workers, as well as young workers and supporting an inter-generational workforce and supporting gender equity and families.
Federal Court Australia will provide reasonable adjustments for candidates to participate equitably in the recruitment process and discuss workplace adjustments to fulfil the inherent requirements of the role.
RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability. This initiative/program is only applicable where the successful applicant will be employed under the Public Service Act 1999. Similar conditions may apply when employed under other Acts. For clarification please contact the agency.
Contact
Contact Phone
02 6113 9338
Agency Employment Act
PS Act 1999
Position Number
0519-06-25
Vacancy Number
VN-0759953
Getting to know the Federal Court of Australia
The Chief Executive Officer and Principal Registrar of the Federal Court, together with officers and staff identified under the Federal Court of Australia Act 1976, the Federal Circuit and Family Court of Australia Act 2021 and the Native Title Act 1993, constitute a single Statutory Agency for the purposes of the Public Service Act 1999.Employees are engaged to work in support of the following courts or tribunal:
• Federal Court of Australia,
• Federal Circuit and Family Court of Australia, and
• National Native Title Tribunal.Employees are covered by the Federal Court of Australia Enterprise Agreement 2024-2027.The Federal Court and the Federal Circuit and Family Court each maintain a distinct statutory identity, with separate functions and judicial independence.
#J-18808-Ljbffr