Think Opportunity, Think Baker McKenzie
We have an exciting opportunity for a legal secretary to join the team in Brisbane, working with our Disputes Partners
The Legal Secretary will
deliver timely, efficient, and high-quality administrative, secretarial, and practice group-specific services to partners, associates, and others primarily across the group.
Main responsibilities:
* Manage monthly billing processes and specific client invoicing requirements, draft and circulate invoices, distribute invoices to clients, and handle necessary weekly, monthly, and quarterly reporting responsibilities for key clients
* Answer the phone, appropriately screen calls, resolve simple queries wherever possible, take and relay messages promptly, and, if necessary, redirect queries
* Create and amend typed documents such as letters, emails, memos, contracts, agreements, presentations, and pitch documents, use version control and track changes
* Support the client matter intake process
* Process expense claims and cheque requisitions
* Undertake conflict searching
* Time entry, production of narratives, creation of glossaries, etc.
* Screen and organize correspondence (with voicemail, email, and regular postal mail) in the authors' absence, and as per requests
* Support in setting up team meetings and events, and manage expenses
* Work directly with clients, develop and maintain relationships, and assist with business development activities
* Prepare Briefs to Counsel, Court books, and other administrative tasks that relate to litigation matters
* Organize couriers, conferences and functions, internal and external meetings, travel and accommodation (including rooms, car spaces, catering, invitations, etc.
* Assist with the organizing of client events, meetings, and social functions for the Practice Group
* Manage authors' calendars and schedules, and keep informed about the authors' whereabouts at all times
* Assist in preparing and distributing relevant documentation to authors before critical dates (e.g. meetings, court proceedings, settlements, etc.)
* Identify, open, generate, maintain, label, update, and close files, according to the task, author, and the Firm's requirements
* Provide relief cover on reception for lunch breaks and leave coverage
* Assist Operations Coordinator with set up/packdown for large client/internal events
* Manage various ongoing projects as required
Skills and experience:
* Previous experience in a similar role, ideally in a Law Firm or professional services environment supporting partners with substantial practices and multiple fee earners
* Litigation and court forms experience (desirable)
* Experience with the monthly billing process
* High level of accuracy and attention to detail
* A minimum typing speed of 50 wpm (90% accuracy rate)
* Excellent computer literacy in Microsoft Word, Excel, PowerPoint, and Outlook email
* Excellent customer service and client relationship skills
* iManage and Chrome River experience is preferred, but not required
* Certificate IV in Business Administration, or equivalent, is desirable
* Able to work well in a team environment