Seeking an experienced Executive Assistant with Public Health experience
Your new company
Our client is a large public health provider located in Nedlands.
Your new role
- Provides confidential assistance to the Executive Director, managing schedules, meetings, and communications.
- Screens and redirects emails and letters, drafts routine correspondence, and ensures timely responses.
- Communicates with internal departments and external agencies on behalf of the Executive Director.
- Receives and screens visitors and calls, making delegated decisions when appropriate.
- Organises meetings/functions, prepares agendas, records minutes, and follows up on action items.
- Maintains secure and confidential filing systems (physical and electronic), ensuring proper record-keeping.
- Advises staff on procedures, monitors workflows, and improves office efficiency.
- Conducts information searches, updates web content, and assists with HR systems, including MyHR.
- Adheres to the WA Health Code of Conduct, safety standards, and legislative obligations.
- Supports continuous improvement, safe patient care, and participates in mandatory training and service development.
What you'll need to succeed
- Proven administrative and secretarial expertise at an executive level.
- Strong initiative and ability to manage projects independently.
- Excellent organisational skills with the ability to meet tight deadlines.
- High-level verbal and written communication, with confidence liaising across all staff levels.
- Skilled in handling sensitive matters with discretion and professionalism.
- Advanced skills in MS Office and other software, with solid word processing capabilities.
- Familiarity with complex healthcare environments is desirable.
- Equal Opportunity Commitment (Desirable): Awareness and support of inclusive employment and service practices
What you'll get in return
- 6 week temporary position
- Level G4 equivalent hourly rate + superannuation
- Full-time hours Monday to Friday
- Weekly pay structure
What you need to do now
If you think this role is for you, click 'apply now.' For more information or to find out more about opportunities in Office Support, contact Gemma Holden on 08 9265 9160 or email [email protected]
#2958760
📌 Executive Assistant
🏢 Hays
📍 Australia