Job Title: Facilities Management (FM) Coordinator - Contract
We are currently seeking an experienced Facilities Management (FM) Coordinator to support a client site in Gepps Cross.This role will act as a key on-site liaison, ensuring smooth coordination between all stakeholders and minimal disruption to business operations throughout the works.Importantly, this is not a project management or construction delivery role. Instead, the focus is on site coordination, communication, and operational readiness.
Key Responsibilities
* Act as the primary point of contact between client operations, landlord project managers, contractors, and security teams
* Facilitate clear communication across all stakeholders to ensure alignment on project activities and site requirements
* Represent the occupier's interests during all phases of the works
Operational Readiness
* Coordinate site preparation ahead of scheduled works (primarily weekends), including:
o Access arrangements and approvals
o Safety and compliance confirmations
o Site readiness checks
* Ensure minimal disruption to day-to-day operations
Project Support & Communication
* Attend and contribute to weekly coordination meetings with stakeholders
* Provide regular updates on project progress and any operational impacts
* Manage and distribute communications relating to site access, disruptions, and safety updates
Post-Works Site Management
* Conduct post-weekend inspections to confirm site is operationally ready
* Identify and elevate any issues or defects impacting business operations
* Coordinate any required follow-up actions
Stakeholder Engagement
* Build strong working relationships with internal teams and external contractors
* Ensure all parties are informed, aligned, and operating efficiently within site requirements
Working Arrangement
This role is expected to follow a structured but flexible schedule, including:
* Onsite presence: Monday and Friday (coordination and site checks)
* Mid-week (Wednesday): Coordination, meetings, and administrative support (onsite and/or remote)
* Weekend support: On-call availability (primarily remote), with potential onsite attendance if required
Please note this structure may evolve in line with the final project program.
Key Requirements
* Previous experience in Facilities Management, Site Coordination, or similar roles
* Experience working in live operational environments during maintenance or construction works
* Strong communication and stakeholder engagement skills
* Ability to coordinate multiple parties and manage competing priorities
* Confident working autonomously and making decisions on-site
* High attention to detail, particularly around safety and operational readiness
* Flexibility to support occasional after-hours or weekend activities
Casey Oleary
Recruitment Consultant
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