Office Administrator/Receptionist
Not-for-Profit, Membership Association
Full Time, Permanent
Hybrid, 2 WFH/3 WFO
Canberra, Barton, 2603
$70-$75k plus super
About the Organisation
The Australian Medical Association (AMA) is the leading voice representing registered medical practitioners and medical students across Australia. The AMA is dedicated to promoting and protecting the professional interests of doctors while advocating for the healthcare needs of patients and communities.
About the Role The Administration role is a key role providing reception services, office facilities management, and administration support across the AMA. Reporting to the Administration Services Manager, the role is part of a small and collaborative team that delivers high-quality support to staff, executives, and members.
This is a permanent, full-time position with a standard 9am–5pm schedule. The role is primarily office-based, with a hybrid arrangement of three days in the office and two days working from home following your induction period.
About You As the Administrator/Receptionist, you will bring strong organisational skills, attention to detail, and a professional approach to every task. You will be confident in providing front-of-house reception services, managing competing priorities, and delivering reliable administration support across the organisation.
With excellent communication and customer service skills, you will thrive in a fast-paced environment where being proactive, adaptable, and collaborative ensures the smooth running of office operations and services.
Key Responsibilities
* Provide reception services including answering calls, assisting visitors, coordinating mail, and managing inboxs
* Deliver general administration support across several business functions and provide backup support to team members when required
* Oversee office facilities, including supplies, storage, car parking & security passes
* Process expense claims, invoices, and credit card reconciliations
* Maintain the AMA intranet and support staff onboarding and offboarding processes
* Assist with travel bookings, internal meeting coordination, and other administrative tasks as needed
Skills & Experience
* Proven experience in administration or office support within a busy environment
* Strong organisational and time management skills with high attention to detail
* Excellent customer service and communication skills, both written and verbal
* Proficiency in Microsoft Office 365, Teams, and SharePoint
* Ability to manage competing priorities, work independently, and contribute effectively in a small team
* Certificate III in Business Administration or equivalent (desirable)
If you are passionate about providing admin support and excellent customer service to internal and external stakeholders, APPLY NOW
Revise Recruitment and the AMA embrace diversity, strongly encouraging applications from Aboriginal and Torres Strait Islander peoples and people from culturally diverse backgrounds.