This role offers an exciting opportunity to provide administrative support to a dynamic team.
The successful candidate will be responsible for providing general administrative support, including coordinating travel arrangements, preparing detailed itineraries, and scheduling appointments.
Main Responsibilities
* Provide administrative support to the team, meeting regularly with managers to discuss key issues and coordinate workload.
* Coordinate domestic and international travel arrangements and prepare detailed itineraries as needed.
* Schedule and reschedule appointments based on manager's commitments and priorities, providing adequate detail to individual items.
* Organize office spaces for meetings, training, or employee events.
* Create and organize presentations or materials needed for meetings.
* Coordinate special activities and programs with manager's input and approval.
* Manage departmental meeting and catering requests in accordance with site procedure.
* Compose routine correspondence.
* Process project correspondence, conference notes & meeting minutes and action items log.Review all deliverables for quality.
* Coordinate internal office moves.
* Maintain electronic document management systemto electronically manage project documents.
* Assist with preparation of updates related to Administrative Services.
Required Skills :
* Intermediate to advanced skills in Microsoft Office Suites.
* Working knowledge of Concur.
* Working knowledge of Aconex or electronic document management systems.
* Excellent oral and written communication skills.
* Experience interfacing with executive management and customers.
* Able to handle highly confidential information.
* Must be able to work independently.
This position involves exposure to changing environmental, construction, and operational conditions, including walking and working in active sites, climbing ladders, and using personal fall arrest equipment.
Candidate must be able to use standard issued Personal Protection Equipment (PPE) required for each assigned task.
Diverse teams build the extraordinary: As a global company, this organization has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences.