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This job is with Kennedys, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.
Kennedys is looking for a highly motivated receptionist to join us on an a 6-month Fixed Term Contract. This role is suitable for individuals on a Working Holiday Visa's
Key Responsibilities
* Maintain a professional front of house with a high standard of presentation at all times
* Meet and greet clients and guests, announce to host where appropriate
* Operate the Sydney and Brisbane switchboard via Teams (note this is minimal and approx. 6 calls per day). Engage, transfer and take messages where appropriate
* Offer and serve beverages to clients and guests
* Manage the meeting room bookings, including approving bookings, managing conflicts, allowing set up and pack down
* Run the set up and pack down of meetings and events and employing assistance from the Office Coordinator where appropriate
* Manage receipt of e-faxes. File and distribute in line with procedures
* Sort, scan and deliver incoming mail, couriers and deliveries etc. Book, track, package and deliver outgoing mail, couriers etc.
* Monitor, maintain and order stationery, kitchen consumables, staff gifts and other consumables in accordance with budget controls and procedures set by the Office Manager
* Organise catering for seminars, events and business development initiatives as directed in accordance with budget controls and procedures
* Track and communicate visitors from other Kennedys offices, including administrating and logging temporary pass allocation
* Providing administrative assistance to the new starter and leavers process including:
o enabling and disabling user accounts with suppliers, courts and authorities
o captures photos of new starters and provide to internal departments
* Maintain a professional back of house with a high standard of presentation at all times, including
o attending to the general cleanliness of the kitchen and general office area
o cleaning, stocking and managing the presentation of the quiet rooms and meeting rooms to ensure they are ready for use at all times.
* Assist with Health and Safety requirements of the office and take on the role of Fire/Evacuation Warden to assist with the client area should an emergency occur
Required Experience
* Previous corporate reception experience is essential
* Proficient in using MS Office suite
* Strong organisational skills and attention to detail
* Experience in managing schedules and coordinating appointments
* Excellent verbal and written communication skills
* Friendly, professional and approachable
If you are detail-oriented, resourceful with a proactive attitude, we invite you to apply
Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
About Kennedys
Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,750 people worldwide across 48 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.
Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.
We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.
What do we have to offer?
We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.
Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.
The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.
We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.
Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Law Practice
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