Payroll, Office & Administration Manager
Location: Mildura, VIC
Business: KEWGS Mildura (K Englefield Wine Grape Services)
Employment Type: Full-time (Part-time negotiable)
Reports to: Director / Operations Manager
The Payroll, Office & Administration Manager is responsible for accurate payroll processing, award compliance, invoicing data entry, and end-of-month financial reporting, ensuring the smooth administrative and financial operation of KEWGS Mildura.
Payroll & Compliance Responsibilities
Process weekly and fortnightly payroll using MYOB and Xero
Interpret and apply the Transport Workers Award (MA000039)
Classifications (local & long-distance)
Overtime, penalties, allowances, nights & weekends
Leave loading (17.5%)
Manage:
Annual leave, personal leave, RDOs
Leave accruals, adjustments, and compliance
Maintain accurate employee records and employment contracts
Ensure payroll compliance with Fair Work and ATO requirements
Prepare payroll summaries and compliance reports for management
Invoicing & Data Entry
Enter job, load, and delivery data into KEWGS internal invoicing software
Generate customer invoices accurately and on time
Reconcile invoices against:
Dockets
Driver logs
Weighbridge records
Identify and resolve discrepancies prior to invoice release
Maintain clean, auditable invoicing records
End-of-Month & Accountant Reporting
Prepare end-of-month reporting packs for external accountants, including:
Payroll summaries
Superannuation and PAYG reports
Leave liability reports
Provide invoicing and revenue summaries
Assist with BAS preparation through MYOB and Xero
Support EOFY reporting and audits
Office & Administration Duties
Oversee daily office operations and administration
Manage onboarding, inductions, and HR records via BrightHR
Manage timesheets and clock-on data via Blip
Liaise with drivers, management, accountants, insurers, and WorkCover agents
Maintain structured digital and physical filing systems
Operations & Internal Support
Support driver rosters and ensure payroll and invoicing alignment
Prepare employment letters, internal notices, and job advertisements
Act as the key link between operations, payroll, and finance
Provide administrative support to Directors as required
Skills & Experience (Mandatory)
Proven experience using both MYOB and Xero (essential)
Demonstrated experience in payroll, invoicing, and office administration
Strong knowledge of award-based payroll (transport industry preferred)
High-level data entry accuracy and reconciliation skills
Strong understanding of BAS, superannuation, and PAYG processes
Excellent written and verbal communication skills
High level of discretion and professionalism
Ability to work autonomously and meet strict deadlines
What KEWGS Offers
Secure, long-term employment with a growing Mildura-based transport business
Competitive salary based on experience
Supportive, family-oriented workplace
Hands-on involvement in operational and financial processes
Opportunity to improve and modernise business systems