Office Administrator Role Description
Immersive Technologies is the global leader in mining equipment simulation and blended learning solutions, with over 30 years of experience elevating human performance in mining.
Our company employs over 300 people globally and has sold to more than 50 countries, as the largest manufacturer of Mining Simulators worldwide.
* Seeking an Office Administrator to join our Head Office in Osborne Park, providing a central point of contact for all things building and administration.
This role offers great autonomy, making it an excellent opportunity for the right candidate to 'stamp their mark' on establishing an efficient and professional centralised office administration function for the business.
You will draw on your experience and expertise to achieve satisfying and rewarding results, showcasing the positive impact of a smooth-running front of office operation.
The breadth of this position means there's a strong Receptionist component, predominantly stemming from deliveries and couriers (rather than high call volumes or customer visits).
Administrative duties will include:
1. Greeting and registering incoming visitors to the Head Office
2. Answering and appropriately actioning incoming calls
3. Responding to generic email inboxes and physical mail distribution
4. Forwarding and capturing sales lead enquiries in a database management system
5. Coordinating office supplies, including kitchen consumables and first aid kits
6. Scheduling deliveries and couriers
7. Attending to meeting room set ups and pack downs
8. Daily check and maintenance of common-use facilities (kitchens, lunchrooms, meeting rooms) in coordination with outsourced cleaning services
9. Attending to building maintenance and repairs in conjunction with the external Building Manager
10. Event coordination, catering, travel and accommodation bookings, credit card reconciliations
11. Contributing to administrative support to Sales, Marketing, People Team and other corporate services functions
As this position provides some support to Executives and resides within the People Team (Human Resources), appropriate discretion and strong adherence to confidentiality is essential.
We'll be identifying the right person for this opportunity based on:
* Interpersonal and customer service skills
* Microsoft office suite skills
* Attention to detail and accuracy
* Ability to juggle multiple incomings to methodically achieve successful and timely outcomes
* Ability to work autonomously, but also contribute to a broader team
* Problem solving skills to source solutions to everyday issues that may present
* Pride in work and professional standards
Perks and Benefits
This is an opportunity to join a highly successful global business founded in Perth, with its core products made in Western Australia.
You'll be backed by an experienced People Team (HR) to collaborate with and celebrate success.
Our workplace culture includes free onsite parking, end-of-trip facilities, a popular public café conveniently located downstairs, fresh fruit, top-notch coffee machine, and numerous employee events throughout the year.
We Look Forward to Hearing From You
If this sounds like the opportunity you've been looking for, we'd love to hear from you.
Submit your resume and a cover letter telling us what attracted you to our position and if you are available to start immediately.
Please note that only applications with full work rights in Australia will be considered for this position.