Project Coordinator
We are seeking a skilled and detail-oriented professional to join our team as a Project Coordinator. In this role, you will be responsible for providing administrative support across both general administration and project-specific requirements.
Job Responsibilities
* Data entry and database maintenance to ensure accurate records and efficient workflows.
* Answering and managing incoming calls to provide excellent customer service and ensure prompt communication.
* Providing administrative support to the Business Coordinator, Business Manager, and Managing Director to facilitate smooth operations.
* Assisting with day-to-day office duties as required to maintain a productive work environment.
Project Coordination
* Setting up new projects in internal systems to ensure timely and organized project management.
* Reviewing and processing project contracts to guarantee compliance and accuracy.
* Liaising with the Business Manager/Estimator for contract reviews to ensure seamless project execution.
* Extracting invoicing and site requirement details from contracts to facilitate project planning.
* Managing compliance documentation, including inductions, Working With Children Checks, and Police Checks, to ensure regulatory compliance.
* Working with site staff to collect and monitor required documentation (e.g., SWMS, safety checklists) to guarantee a safe working environment.
* Updating and distributing the Job Register to the wider team to maintain accurate project information.
Quality Assurance
* Managing QA documentation for all jobs to ensure quality standards are met.
* Completing relevant forms and checklists, including ITPs (Inspection Test Plans), to verify project completion.
Project Support
* Providing administrative support to the Production and Site Managers to facilitate project success.
* Assisting with project planning, documentation, and communications to ensure effective project execution.
Why This Role?
This is an excellent opportunity for a motivated professional to take the next step in their career, joining a supportive and driven team that values your contribution.
The ideal candidate will possess excellent organizational skills, attention to detail, and effective communication skills to thrive in this dynamic role.
We offer a collaborative work environment, opportunities for growth and development, and a competitive compensation package to attract and retain top talent.